Executive Admin Assistant 5 at Intelliswift - An LTTS Company in Plano, TX

Job description

• Pay rate range - $45/hr. to $50/hr.
• Onsite
• The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

Responsibilities

• • Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• • Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• • Prepare agendas and make arrangements for committee, board and other meetings.
• • Make arrangements for travel, planning meetings, etc.
• • Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
• • Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc,
• • Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
• • Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
• • Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions
• • Liaison with customer and internal exec level
• • Develop and maintain cross divisional relationships with other admin assistants
• • Handle adhoc admin duties as they arise

Requirements

• • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• • Expert ability to work independently and manage ones time.
• • Expert ability to keep information organized and confidential.
• • Expert ability in event planning, budgeting, etc.
• • Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
• • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• • (OPTIONAL) Bilingual in Korean and English
• • 2 year degree or equivalent work experience
• • 10+ years' experience required.
• • Experience working with executives mandatory

Skills

Required

• Verbal and written communication skills
• Multi-tasking
• Customer service skills
• Interpersonal skills

Preferred

• Bilingual in Korean and English