Secretary at State of Nebraska in Omaha, NE

Job description

• The work we do matters!
• Supreme Court - Agency 5
• Location:
• Omaha, NE
• $16.954
• JR2026-00029361 Secretary (Open)
• Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
• 10-02-2026
• ** The (Judicial Branch) does not sponsor STEM (form i-983) or non-immigrant work visas for this position. **
• This classification level is responsible for providing receptionist duties and clerical office support to district offices. Responsibilities include performing front desk duties to check-in probationers; answering phone calls and providing general office and program information; contacting probation officers and other staff for appointments/meetings, pre-sentence interviews; opening and closing case intake files; maintaining case documents such as violations; preparing standard and routine legal documents, letters and correspondence or from dictations e.g. jail waivers, travel permits; tracking, compiling and maintaining routine case information e.g. criminal history, driver's license etc.; processing daily incoming and outgoing mails; answering calls and providing general information; may provide guidance to entry secretarial staff.
• Location: 1723 Harney St, Omaha, NE
• Work Schedule: Primarily day shift, with occasional evenings, weekends, and holidays required

Responsibilities

• 1. Serves as a receptionist and/or answers the telephone for assigned District office or offices; determines the nature of the visit or call; directs callers to the proper office or person or takes messages as required.
• 2. Serves as information source for callers/visitors; provides directions as required.
• 3. Maintains inventory of documents, brochures, applications, etc. Distributes to visitors as requested.
• 4. Performs a variety of basic office support duties such as collating materials, distributing incoming mail, preparing materials for mailing, completing forms, proofreading typed or printed materials, and/or typing routine correspondence reports and other materials.
• 5. Performs other duties of a similar nature or level.
• The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Requirements

• Education: High school diploma or GED, OR
• Experience: 2 years of administrative support/clerical experience
• Note: An equivalent combination of relevant education and experience sufficient to successfully perform the essential duties of the job such as those listed above will also be considered.
• All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.
• Knowledge
• Customer service principles.
• Modern office procedures, methods, and equipment.
• Basic filing and recordkeeping principles.
• Cashing handling techniques.
• Basic bookkeeping techniques.
• Skills
• Using computers and related software applications.
• Providing customer service.
• Filing.
• Keyboarding.
• Using modern office equipment.
• Counting cash and balancing accounts.
• Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Skills

Required

• Customer service principles
• Cash handling techniques
• Basic bookkeeping techniques
• Providing customer service
• Filing
• Keyboarding
• Using modern office equipment
• Counting cash and balancing accounts

Benefits

• Health & Wellness
• 79% employer-paid health and prescription insurance
• Dental and vision insurance plans available to purchase
• Short-Term and Long-Term Disability, available to purchase
• Employee Assistance Program (EAP) for confidential support
• Flex Spending (FSA) and Health Savings Accounts (HSA)
• Financial Security
• 156% state-matched of the first 4.8% contribution to retirement plan
• FREE $20,000 Life Insurance Policy
• Optional Life Insurance and AD&D available to purchase
• Paid Time Off & Leave
• 13 paid holidays annually
• Paid vacation and sick leave that begin accruing immediately
• Military leave and Funeral/Bereavement leave
• Professional Growth
• Paid training to develop your skills
• Free continuing education credits to maintain professional certifications
• Access to specialized courses through Judicial Branch Education
• Opportunity for bilingual pay
• We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
• Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
• Starting Salary: $35,264.16 annually (Hiring Rate).
• Immediate Growth*: Earn a 2.5% pay increase after successfully completing your probation period.
• Starting Rate Flexibility: Higher starting pay may be considered based on education and experience, subject to final management approval.
• *Please Note: Candidates approved to start above the Hiring Rate (at or above the Minimum Permanent rate) are not eligible for the 2.5% post-probation increase.
• Future Increases: Annual cost-of-living adjustments (applied on July 1) are subject to State Legislature approval.