Administrative Assistant at Scalence L.L.C. in Wilsonville, AL
- Company: Scalence L.L.C.
- Location: Wilsonville, AL
- Posted: Sep 18, 2026
- Type: Contract
- Experience: 5+ years
Overview
Provide administrative and operational support to departments and leadership by managing records, schedules, reports, expenses, travel, and daily office activities. Serve as a key contact for employees, vendors, and stakeholders while maintaining accuracy, confidentiality, and excellent customer ser…
Job description
- Provide administrative and operational support to departments and leadership by managing records, schedules, reports, expenses, travel, and daily office activities. Serve as a key contact for employees, vendors, and stakeholders while maintaining accuracy, confidentiality, and excellent customer service.
Responsibilities
- Provide administrative support to multiple departments and leadership teams.
- Manage attendance, timekeeping, leave tracking, and personnel documentation.
- Process expense reports, reimbursements, and related financial documentation.
- Maintain filing, records retention, and document management systems.
- Schedule meetings, manage calendars, coordinate travel and logistics, and prepare meeting materials.
- Gather and analyze data; prepare reports, presentations, and business documents.
- Order and maintain office supplies, equipment, and administrative services.
- Coordinate with vendors and service providers.
- Support employee programs, events, recognition activities, safety, compliance, and business initiatives.
- Review documents for accuracy and completeness and provide backup administrative support as needed.
- Deliver strong internal and external customer service.
Requirements
- High school diploma or equivalent required; Associate degree/certification preferred.
- 3–5 years of administrative support experience preferred.
- Experience with Microsoft Office applications required.
- Experience with calendars, meetings, travel coordination, reports, and presentations required.
- Experience with timekeeping, HR, financial, accounts payable, or expense systems preferred.
- Ability to support multiple departments in a fast-paced environment.
Skills
Required
- Microsoft Office applications
- Calendar management
- Meeting coordination
- Travel coordination
- Report preparation
- Presentation preparation
Preferred
- Timekeeping systems
- HR systems
- Financial systems
- Accounts payable systems
- Expense systems