Program Manager for Test and Evaluation Infrastructure Projects at Scientific Research Corporation in US-VA-Alexandria

Job description

• Seeking an experienced Program Manager to directly support the DoW and the modernization of U.S. test and evaluation infrastructure.
• The Department of War (DoW) Test Resource Management Center (TRMC) plays a critical role in support of the warfighter. TRMC ensures that DoD components have the appropriate test and evaluation (T&E) infrastructure required to research, develop, field, and maintain military systems. The TRMC funds T&E infrastructure projects in the areas of hypersonics, space systems, nuclear modernization, autonomy and AI, cyber, electronic warfare, directed energy, and DoW test range instrumentation. The duties described in this job description are critical to enable the project management team to oversee the execution of these projects. This effort was established only 18 months ago and the ideal candidate would be excited to play a significant role in creating the team and culture that enables program success.

Responsibilities

• Under the oversight of the Lead Program Manager, the candidate will:
• Directing the day-to-day project execution on behalf of the Government project office
• Leading and/or contributing the necessary to activities to stand-up a new organization or team, including potential personal management and/or sub-contractor management
• Executing projects to achieve cost, schedule, and performance goals in accordance with contract requirements, direction of the Program Management Office (PMO) / Contract Officer Representative (COR), project office leadership, and TRMC policy
• Leading the planning, coordination, tailoring and drafting of the Acquisition Strategy, Project Management Plan (PMP), project Statement of Work (SOW), project office Work Breakdown Schedule (WBS), project office Integrated Master Plan (IMP), and project office Integrated Master Schedule (IMS), and Independent Government Cost Estimate (IGCE) with the Project Lead, Lead Systems Engineer, Chief Engineer, Contract Specialist, and Financial Manager for each new-start.
• Coordinating with the Contracting Office during pre-award activities to ensure awareness and proper planning for proposal reviews and the creation of affordable and effective contract agreements.
• Coordinating, planning, and prioritizing upcoming tasks and deadlines with the Chief Engineer and Action Officer using the project office Integrated Master Schedule (IMS) and other task tracking software
• Maintaining complete awareness of project statuses and risks across the portfolio and ensuring that issues and challenges are anticipated, escalated, and effectively communicated to the Project Lead and/or COR as necessary
• Serving as the primary point of contact (along with the Government COR) with each project performer
• Establishing and maintaining good relationships with the performer’s execution team and work to resolve conflicts early and positively
• Own project-level Risk, Issue, and Opportunity (RIO) Management, including planning, identification, analysis, control, and monitoring across the project life cycle.
• Working with the Systems Engineer to prepare briefings, including performer RIO status and burn-down plans to present to the project office Risk Management Board (RMB)
• Working with the Systems Engineer to prepare reports to the Risk Acceptance Authority for decision-making.
• Monitoring assessing, and reporting on performer adherence to contract requirements throughout pre-award, requirements development, design, construction, commissioning, and operations for Test and Evaluation infrastructure projects
• Leading the project team to collect, track, analyze, review, transform, disseminate, visualize, configuration manage, and control proposals, briefings, Engineering Change Proposals (ECPs), contract deliverables, contract data, baselines, and technical documents such as the Systems Engineering Management Plan (SEMP), Contract Work Breakdown Structure (CWBS), Integrated Master Plan (IMP), Integrated Master Schedule (IMS), Test and Evaluation Master Plan (TEMP) / commissioning plan, Life Cycle Sustainment Plan (LCSP), Program Protection Plan (PPP), and others.
• Coordinating and attending all performer driven project review meetings such as the Integrated Baseline Review (IBR), monthly project status meetings, technical design meetings such as the Preliminary Design Review (PDR), Critical Design Review (CDR), and Technical Interchange Meetings (TIMs)
• Coordinating, organizing, and attending all PMO directed Project Management Reviews (PMRs), milestone reviews, and other management review meetings
• Working closely in a team of discipline engineers (systems, aerospace, mechanical, electrical, system safety) and project managers (financial, contracts, project controls) to achieve positive project outcomes
• Communicating effectively with stakeholders and leadership.
• Preparing, collating, and disseminating briefings and summary reports for the Government COR and PMO for decision-making
• Preparing, collating, and disseminating meeting minutes for all project meetings. Generating, tracking, and following up on all action items
• Preparing, collating, and disseminating monthly status reports for each project
• Assisting the Financial Manager with the documentation and dissemination of spend plans, the obligation, allocation and distribution of funds, and the tracking of costs
• Contributing to the long-term planning for the project office
• Contributing to the project office knowledge management repository to document lessons learned, insights, and best practices
• Adhering to DoD/TRMC records management requirements
• Following administrative and sensitive data protection guidelines
• Traveling approximately 20% of the year (~10 non-consecutive weeks) to performer worksites and offices to observe design, construction, commissioning, and operations activities, and participate in reviews and meetings
• Other duties as assigned

Requirements

• Bachelor's Degree and 15+ years of experience in project management, with at least 3 in a senior or lead project manager role.
• Demonstrated experience as a project manager accountable for cost, schedule, and performance metrics.
• Demonstrated experience leading, managing, and prioritizing cross-functional project execution teams across multiple simultaneous projects.
• Demonstrated experience actively managing risks, issues, and opportunities, while maintaining strong relationships with customers and contractors.
• Experience using Earned Value Management (EVM) methodologies for project performance measurement and control.
• Excellent written and verbal communication skills with experience writing reports and presenting briefings to communicate, status, concerns, and risks to senior leadership.
• Excellent note taking skills.
• Demonstrated ability to lead productive meetings to a decisive outcome by identifying root causes and holding participants accountable for defining a concrete plan of action.
• Incorporate DoW-approved Generative AI (GenAI) tools into daily workflows to accelerate analysis and document revision and review.
• Experience translating and communicating engineering feedback and concerns to performers and stakeholders.
• Experience with Government contracting.
• Familiarity with the structure of the U.S. DoW and Military Services.
• A strong desire to learn and problem-solve.
• Organized, detail-orientated, and able to multi-task.
• Self-driven and able to work without direct supervision.
• The ability to effectively direct work in a matrixed team environment.
• Proficiency using Microsoft Office Software including Outlook, Word, PowerPoint, Excel, Project, OneNote, SharePoint, and Teams.
• The employee is expected to be based in the national capital region and work from the TRMC office in the Mark Center in Alexandria, Virginia. Opportunities for remote postings are possible depending upon the projects that the candidate will support.
• Project Management Professional (PMP) certification, or equivalent.
• Currently hold a secret security clearance.
• SRC IS A CONTRACTOR FOR THE U.S. GOVERNMENT, THIS POSITION WILL REQUIRE U.S. CITIZENSHIP AS WELL AS, A U.S. GOVERNMENT SECURITY CLEARANCE AT THE SECRET LEVEL
• DAWIA Level III certification in Program Management or a closely related field.
• Experience or familiarity with DoW weapon acquisition programs, those program’s Test and Evaluation (T&E) needs, flight test ranges, ground testing, wind tunnels, or other T&E infrastructure.
• Experience as a SETA team member evaluating the technical performance of Government contractors.
• Experience in complex system development, campus and facility development
• Familiarity with Mechanical, Electrical, and Plumbing (MEP) systems such as; electrical power distribution, high pressure air generation and storage, compressors, boilers, steam generation, industrial heaters (electrical, natural gas, methane, hydrogen, or other), instrumentation and control systems for industrial processes, buildings for industrial use, water cooling for industrial equipment (pumps, heat exchangers, etc.), hydraulic systems, gas process handling equipment (valves, piping, regulators, instrumentation), reliability and availability best practices, operations and maintenance.
• Top Secret eligibility

Skills

Required

• Project management
• Risk, issue, and opportunity management
• Earned Value Management (EVM)
• Note taking
• Meeting leadership
• Generative AI (GenAI) tools
• Government contracting
• Problem-solving
• Organization and detail-orientation
• Multi-tasking
• Self-driven
• Matrixed team leadership

Preferred

• SETA team experience
• MEP systems familiarity
• Top Secret eligibility