Legal Financial Operations & Trust Accounting Specialist at HireNow Staffing, Inc. Direct Placement Online Services in New York, New York, United States

Job description

• About the job Legal Financial Operations & Trust Accounting Specialist
• Legal Financial Operations & Trust Accounting Specialist
• Company: HireNow Staffing (Direct Placement Partner)
• HireNow Snapshot
• HireNow Staffing is actively recruiting a Legal Financial Operations & Trust Accounting Specialist to join one of our valued client partners. This full-time opportunity is ideal for an experienced accounting professional with a proven background supporting insurance defense or litigation-focused law firms. The successful candidate will oversee day-to-day financial operations, legal billing, trust accounting, financial reporting, and strategic financial support while partnering closely with firm leadership.
• This position requires an accounting professional who combines exceptional analytical abilities with a thorough understanding of legal accounting practices, financial controls, escrow management, and operational excellence. Candidates must demonstrate leadership, accuracy, discretion, and the ability to manage multiple priorities within a deadline-driven legal environment.

Responsibilities

• Manage the firm's day-to-day accounting operations, ensuring accuracy and regulatory compliance.
• Prepare and analyze financial statements, general ledger reports, attorney productivity reports, and operational financial summaries.
• Coordinate monthly, quarterly, and annual financial close activities.
• Reconcile operating accounts, trust accounts, and escrow accounts.
• Oversee legal billing operations while supporting billing accuracy and workflow improvements.
• Manage accounts payable, accounts receivable, vendor payments, and client collections.
• Partner with attorneys and firm leadership regarding billing practices, financial reporting, and operational planning.
• Support payroll coordination, bonus reporting, budgeting, and cash flow analysis.
• Maintain financial records in accordance with GAAP and internal accounting controls.
• Identify opportunities to improve financial processes, reporting efficiency, and operational performance.

Requirements

• Bachelor's degree in accounting, Finance, or a closely related discipline.
• Minimum five years of accounting experience within an insurance defense law firm is required.
• Advanced proficiency with QuickBooks.
• Working knowledge of Clio Manage.
• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Experience managing legal billing, escrow accounting, trust accounting, accounts payable, and accounts receivable.
• Strong financial reporting and analytical skills.
• Excellent organizational, communication, and leadership abilities.
• Advanced Microsoft Office proficiency, including Excel.
• Must currently reside within the United States.
• U.S. citizens only.
• Experience supervising accounting or billing personnel.
• Strong background in financial planning, budgeting, and operational analysis.
• Experience supporting law firm leadership with strategic financial reporting.
• Knowledge of legal timekeeping, attorney billing, and client trust accounting.
• Payroll administration experience.
• CPA designation or CPA candidacy is preferred but not required.
• Stable employment history demonstrating continued professional growth and increasing financial responsibility.

Skills

Required

• Advanced proficiency with QuickBooks
• Working knowledge of Clio Manage

Preferred

• Payroll administration experience
• CPA designation or CPA candidacy

Benefits

• Compensation: $115,000–$165,000 USD annually, based on experience, plus bonus eligibility.
• Benefits: Comprehensive medical, vision, and life insurance; 401(k) with employer match available after one month; generous paid time off; bonus eligibility; professional development opportunities; and additional employer-sponsored benefits.
• Employment Type: Full-Time, Direct Hire.
• Schedule: Standard business hours with flexibility to support month-end and year-end financial reporting.
• Work Location: Remote (New York, NY – Midtown Manhattan-based position). Candidates must reside within the United States and be authorized to work without sponsorship.
• Hiring Need: 1 Position.