Executive Assistant at Hired by Matrix, Inc in New York, NY

Job description

• Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Executive Assistant.
• Contract
• On-Site

Responsibilities

• Perform an array of administrative functions requiring confidentiality, initiative, and sound decision making for the executive and the team.
• Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
• Interact with staff at all levels in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism.
• Develop relationships in a highly matrixed organization and handle administrative and executive support-related tasks with minimal supervision.
• Adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

Requirements

• Minimum of 3 years of experience in an Executive or Administrative Assistant role.
• High school diploma or GED.
• Experience in calendar management and supporting senior executives.
• Strong working experience with Microsoft Word, Excel, and PowerPoint.
• Effective interpersonal skills and excellent telephone etiquette.
• Ability to multi-task in a fast-paced environment.
• Good problem-solving ability.
• Demonstrated employment stability and a record of successfully completing prior assignments.
• Bachelor's degree.
• Local candidate able to work onsite 5 days per week.
• Experience in travel arrangements, meeting coordination, and expense management.
• Experience interacting with senior management and handling confidential situations.

Skills

Required

• Microsoft Word
• Excel
• PowerPoint
• Calendar management
• Interpersonal skills
• Telephone etiquette
• Multi-tasking
• Problem-solving

Preferred

• Travel arrangements
• Meeting coordination
• Expense management
• Handling confidential situations