Accounts & Invoice Operations Administrative Coordinator at HireNow Staffing, Inc. Direct Placement Online Services in Los Angeles, California, United States

Job description

• About the job Accounts & Invoice Operations Administrative Coordinator
• Accounts & Invoice Operations Administrative Coordinator
• Company: HireNow Staffing (Direct Placement Partner)
• HireNow Snapshot
• HireNow Staffing is actively recruiting a detail-oriented Accounts & Invoice Operations Administrative Coordinator to support one of our valued client partners within the beauty industry.
• This part-time, onsite contract opportunity is designed for an administrative professional who understands invoice processing, accounts-related workflows, ERP systems, payment processing, and accurate data entry. The selected candidate will work approximately 28 hours per week at the company's Los Angeles headquarters.
• This is an English-language position. Korean bilingual skills are not required.

Responsibilities

• Collect, organize, file, and maintain invoices and supporting documentation.
• Enter invoice information accurately and consistently into the designated ERP platform.
• Submit and track invoices through established internal accounting workflows.
• Process and manage payments using Bill.com.
• Review invoice information for completeness and identify discrepancies requiring follow-up.
• Maintain organized electronic and physical financial documentation.
• Support purchase order and accounts-related administrative processes as assigned.
• Perform general administrative duties supporting day-to-day headquarters operations.
• Communicate professionally with internal stakeholders regarding invoice and payment documentation.

Requirements

• 2–4 years of administrative experience, including exposure to accounts, invoicing, or financial administration.
• Practical experience working with an ERP or accounting platform such as SAP, NetSuite, Concur, or a comparable system.
• Familiarity with Bill.com and electronic payment workflows.
• Basic proficiency with Microsoft Excel.
• Strong data-entry accuracy and attention to detail.
• Ability to organize invoices, documentation, and multiple administrative priorities.
• Strong written and verbal English communication skills.
• Ability to work independently while supporting a collaborative office environment.
• Must currently reside within reasonable commuting distance of Los Angeles and reliably report onsite.
• HireNow Staffing is recruiting an Accounts & Invoice Operations Administrative Coordinator who:
• Brings 2–4 years of administrative experience with exposure to invoicing or accounts-related responsibilities.
• Has hands-on experience entering and managing financial information within an ERP or accounting system.
• Understands invoice processing and electronic payment workflows.
• Is familiar with Bill.com and Microsoft Excel.
• Demonstrates exceptional accuracy when entering financial and invoice data.
• Can manage repetitive, detail-sensitive responsibilities without sacrificing quality.
• Lives near Los Angeles and can consistently fulfill the onsite schedule.
• Jumpy resumes will not be accepted or interviewed.
• Less than two years of relevant administrative experience.
• No accounts, invoicing, or comparable financial administration exposure.
• No ERP or accounting-system experience.
• Inability to perform accurate and consistent data entry.
• Candidates unable to work approximately 28 hours per week.
• Candidates who cannot reliably report onsite in Los Angeles.
• Candidates who do not meet the core qualifications required for the position.
• Accounts Payable and/or Accounts Receivable experience.
• Experience processing purchase orders and related invoice workflows.
• Previous administrative experience within beauty, cosmetics, retail, consumer products, or a related industry.
• Stronger-than-basic Excel capabilities.
• Experience supporting accounting or Finance teams in a headquarters environment.
• Direct Accounts Payable or Accounts Receivable support experience.
• Hands-on experience with Bill.com rather than general familiarity alone.
• Experience using SAP, NetSuite, Concur, or another established ERP/accounting platform.
• Knowledge of purchase order and invoice reconciliation workflows.
• Previous experience within beauty, cosmetics, retail, or consumer goods.
• Stable employment history demonstrating reliability in administrative or financial support positions.

Skills

Required

• Bill.com
• Microsoft Excel (basic proficiency)
• Data-entry accuracy
• Attention to detail
• Organizational skills
• Written and verbal English communication
• Independent work
• Collaborative office environment

Preferred

• Purchase order processing
• Advanced Excel
• Supporting accounting or Finance teams

Benefits

• Compensation: $22.00 per hour
• Schedule: Approximately 28 hours per week | Flexible part-time schedule
• Employment Type: Part-Time | Open-Ended Contract
• Work Location: Onsite – Los Angeles, California
• Language: English | Korean bilingual skills are not required.
• Applicant Requirements: Candidates must be based within commuting distance of Los Angeles and able to work onsite as scheduled.
• Start Date: The originally provided anticipated start date was July 6, 2026. Because that date has passed, current start timing should be confirmed during the hiring process.