HR & Union Benefits Specialist at AB Facility Service in Florham Park, New Jersey

Job description

• AB Facility Service is seeking an experienced HR & Union Benefits Specialist with 7+ years of HR and union administration experience in the construction industry. This position will support day-to-day HR operations while managing union benefits, CBA requirements, union reporting, and fringe benefit setup and administration within the HR/payroll systems.

Responsibilities

• Provide day-to-day HR Generalist support to employees and managers.
• Manage onboarding, offboarding, employee changes, HRIS updates, and employee records.
• Administer union benefits and eligibility in accordance with applicable CBAs.
• Manage union enrollments, classifications, benefit changes, and eligibility requirements.
• Set up and maintain union wage, benefit, and fringe requirements within HR/payroll systems.
• Set up new union accounts, classifications, benefit funds, fringe rates, and contribution requirements in the system.
• Maintain and update union fringe rates, pension, health & welfare, vacation, training, and other benefit contributions.
• Prepare and submit recurring union reports and fringe benefit reports.
• Reconcile union reports against payroll and timekeeping records.
• Review payroll data to ensure union wages, deductions, and fringe benefits are accurate.
• Resolve discrepancies between payroll, union reports, benefit funds, and CBA requirements.
• Assist with certified payroll and construction labor reporting.
• Interpret and apply CBA requirements related to wages, classifications, benefits, and fringe obligations.
• Work with union representatives, benefit funds, Payroll, Accounting, and Operations.
• Maintain accurate union records and documentation for audits and compliance.
• Support general HR compliance, benefits administration, and employee relations.

Requirements

• 7+ years of HR Generalist, HR Operations, Union Benefits, or related experience.
• Required: 7+ years of union HR/benefits experience in the construction industry.
• Strong knowledge of construction CBAs, union benefits, wage requirements, and fringe obligations.
• Hands-on experience with union reporting and fringe benefit setup in HR/payroll systems.
• Experience setting up and maintaining union rates, classifications, benefit funds, and contribution rules.
• Experience with pension, health & welfare, vacation, training, and other union fund reporting.
• Strong payroll reconciliation and Excel skills.
• Experience with HRIS/payroll systems and system configuration.
• Ability to interpret and apply CBAs accurately.
• Strong attention to detail and ability to manage multiple recurring reporting deadlines.
• Excellent communication, organization, and problem-solving skills.

Skills

Required

• HR Generalist
• HR Operations
• Union Benefits
• Union reporting
• Fringe benefit setup
• Payroll reconciliation
• Excel
• HRIS/payroll systems
• System configuration
• Interpretation and application of CBAs