Purchasing Assistant at Hire Virtue in Carlsbad, New Mexico, United States

Job description

• We are seeking a highly organized and detail-oriented Procurement Assistant to support purchasing and supply activities for a mining operation in Carlsbad, NM.
• This role will have a strong focus on MRO (Maintenance, Repair & Operations) purchasing, helping ensure maintenance and operational teams have the parts, materials, supplies, and services needed to keep the operation running efficiently.
• The ideal candidate has experience supporting purchasing or procurement activities in a mining, manufacturing, industrial, maintenance, construction, oil & gas, or similar operational environment and is comfortable working with purchase orders, vendors, spreadsheets, and multiple competing priorities.
• This opportunity is ideal for someone who enjoys being the person who keeps things moving behind the scenes. In a mining operation, having the right part or material available at the right time can directly impact maintenance schedules and operational productivity.
• We are looking for someone who understands that procurement is more than placing orders—you will help ensure that maintenance and operations have what they need, when they need it.
• If you are organized, comfortable working in Excel, experienced with purchase orders and MRO materials, and enjoy working in a fast-paced industrial environment, we want to hear from you.

Responsibilities

• Support the procurement and purchasing of MRO parts, materials, equipment, supplies, and services required by maintenance and operations.
• Create, process, track, and maintain purchase orders (POs) from request through delivery.
• Assist with obtaining vendor quotes, comparing pricing, and coordinating purchasing requirements.
• Communicate with suppliers regarding pricing, availability, order status, lead times, backorders, and delivery schedules.
• Track open purchase orders and proactively follow up on outstanding or delayed orders.
• Work closely with Maintenance, Operations, Warehouse, Accounting, and Procurement personnel to address purchasing needs.
• Assist with researching and resolving invoice, PO, receiving, quantity, and pricing discrepancies.
• Maintain accurate purchasing records, vendor information, order documentation, and supporting files.
• Use Microsoft Excel to maintain purchasing trackers, analyze data, organize order information, and prepare reports.
• Assist with inventory-related purchasing activities and identification of critical MRO requirements.
• Support vendor setup, documentation, and procurement administrative processes.
• Maintain accurate records in applicable purchasing, ERP, or inventory management systems.
• Assist the Procurement team with reporting, data entry, filing, research, and other administrative responsibilities as needed.

Requirements

• 2+ years of experience in procurement, purchasing, supply chain, materials management, inventory, MRO purchasing, or a related administrative function preferred.
• Previous experience supporting MRO purchasing is highly desirable.
• Experience within mining, manufacturing, industrial maintenance, construction, energy, oil & gas, or another asset-intensive environment is preferred.
• Strong Microsoft Excel skills required, including the ability to organize, sort, filter, and analyze purchasing data.
• Experience creating and tracking purchase orders preferred.
• Familiarity with ERP, procurement, inventory, or purchasing systems is a plus.
• Strong attention to detail and data accuracy.
• Excellent organizational and follow-up skills.
• Strong written and verbal communication skills.
• Ability to communicate professionally with vendors and internal stakeholders.
• Ability to prioritize multiple purchasing requests in a fast-paced operational environment.

Skills

Required

• Highly organized
• Detail-oriented
• Excellent follow-up skills
• Strong communication skills
• Ability to prioritize
• Microsoft Excel
• ERP systems
• Procurement systems
• Inventory systems
• Purchase order management