Personal Assistant / Secretary at Prime Headhunting & Recruiting, Inc. in Palm Beach, Florida, United States

Job description

• An UHNW client is seeking a highly organized, self-sufficient Personal Assistant/Secretary to provide direct administrative and organizational support in a private office environment. This role is ideal for a detail-oriented professional who values discretion, thrives in a traditional office setting, and can manage both professional and personal administrative needs with confidence and poise.
• This role offers a stable, professional environment for a trusted administrative partner who takes pride in precision, discretion, and reliability. If this sounds like your wheelhouse, you'll fit right in.

Responsibilities

• Maintain and organize hard copy files, correspondence, and records
• Draft, type, proofread, and format letters, memos, and documents
• Manage calendars, appointments, and scheduling for the executive
• Handle incoming calls and correspondence with professionalism and discretion
• Coordinate vendors, household staff, and external contacts as needed
• Assist with personal errands and general administrative tasks
• Uphold strict confidentiality and professionalism at all times

Requirements

• Polished, articulate, and professional demeanor
• Exceptional organizational skills with strong attention to detail
• Comfortable working in a non-digitized, paper-based environment
• Mature, dependable, and capable of working autonomously
• Demonstrated discretion, loyalty, and sound judgment when handling confidential matters
• Prior experience supporting executives, principals, or high-net-worth individuals preferred

Skills

Required

• Highly organized
• Self-sufficient
• Detail-oriented
• Professional demeanor
• Articulate
• Exceptional organizational skills
• Strong attention to detail
• Mature
• Dependable
• Capable of working autonomously
• Demonstrated discretion
• Loyalty