Program Manager DOT Executive Coaching Program (Anticipated) at Navanti Group in Arlington, VA

Job description

• Navanti Group is seeking an experienced Program Manager to support an anticipated U.S. Department of Transportation executive coaching program serving senior leaders across DOT’s 11 Operating Administrations.
• The Program Manager will serve as Navanti’s primary point of contact for DOT and oversee program implementation, scheduling, administration, staffing coordination, quality control, communication, and performance reporting. This is primarily a program-management position. An International Coaching Federation credential is not required unless the selected individual will also provide coaching services.
• Work is expected to involve substantial virtual program coordination. Candidates must also be available for occasional in-person meetings or program activities in the Washington, DC metropolitan area, as required.
• *This anticipated position is contingent upon contract award. Submission of an application does not constitute an offer of employment or guarantee placement.

Responsibilities

• Serve as the primary point of contact for the DOT Contracting Officer’s Representative, DOT Program Manager, coaches, subcontractors, and other authorized stakeholders
• Lead the program kickoff meeting and support development of the implementation approach
• Coordinate coaching requests, participant intake, coach-client matching, scheduling, reassignment, and engagement tracking
• Monitor coach availability, workload, capacity, and surge coverage across DOT’s 11 Operating Administrations
• Maintain program schedules, staffing trackers, action-item logs, risk and issue logs, quality-control records, and other program documentation
• Coordinate individual coaching, team coaching, leadership assessments, and participant-development activities
• Monitor engagement status, coaching hours, completion, and contractual performance without accessing or disclosing confidential coaching discussions
• Maintain appropriate separation between program reporting and confidential coach-client information
• Prepare program status reports, implementation materials, meeting documentation, performance summaries, and executive briefings
• Identify scheduling, staffing, service-quality, confidentiality, or performance concerns and coordinate corrective action
• Maintain timely communication with DOT and Navanti leadership
• Support coach onboarding, staffing continuity, succession planning, and surge-capacity management
• Ensure program activities comply with applicable contract requirements, privacy requirements, and professional coaching standards

Requirements

• At least five years of experience working in the federal government
• Demonstrated program, project, operations, human-capital, workforce-development, training, leadership-development, or organizational-development experience
• Experience coordinating multiple stakeholders, schedules, resources, deliverables, and priorities
• Strong written and verbal communication skills
• Experience preparing implementation plans, status reports, meeting materials, trackers, and management briefings
• Demonstrated ability to work with senior leaders and handle sensitive or confidential information
• Proficiency with Microsoft Teams, Outlook, Word, Excel, PowerPoint, SharePoint, and related collaboration tools
• Availability and capacity to support the anticipated period of performance
• Experience supporting members of the Senior Executive Service, GS-15 leaders, political appointees, or comparable senior executives
• Experience managing an executive-coaching, leadership-development, mentoring, training, or human-capital program
• Experience coordinating professional coaches, consultants, facilitators, trainers, or subject-matter experts
• Experience administering participant intake, matching, scheduling, engagement tracking, and performance reporting
• Familiarity with leadership assessments, 360-degree feedback, Executive Development Plans, or Individual Development Plans
• Experience supporting federal contracts, task orders, blanket purchase agreements, or similar acquisition vehicles
• Project Management Professional certification or other relevant program-management credential
• Familiarity with International Coaching Federation standards and ethics

Skills

Required

• Program management
• Project management
• Operations management
• Human-capital management
• Workforce development
• Training
• Leadership development
• Organizational development
• Stakeholder coordination
• Scheduling
• Resource management
• Deliverable management

Preferred

• Executive coaching program management
• Mentoring program management
• Training program management
• Human-capital program management
• Participant intake administration
• Matching administration
• Scheduling administration
• Engagement tracking administration