Administrative Assistant for Luxury Property at Associa in Miami, FL

Responsibilities

• This position assumes responsibility for the receiving area and freight elevator; maintains area safety, orderliness and cleanliness; verifies licenses, insurances, and permits of all service providers and contractors through the management office; enforces parking regulations; enforces rules and regulations of the Association. Good communication and customer service skills.
• Ensures that the receiving area office is never left unattended/unlocked.
• Never permits the receiving area to be blocked.
• Schedules freight elevator for residents moving in and out advance adhering to Association Policy.
• Registers all delivers and packages (i.e. Fed Ex, UPS, DHL, registered mail).
• Reports all problems to the supervisor, including problems outside of scope of responsibility.
• Issues parking passes to all approved vehicles.
• Registers and distributes ID passes to all contractors.
• Monitors the coming and going of service contractors and building repair and maintenance contractors through logs.
• Completes required reports.
• Ensures all safety precautions are followed while performing work.
• Maintains a safe work area.
• Other duties as required.

Requirements

• High school diploma or equivalency required.
• Previous experienced preferred
• Strong customer service, communication and interpersonal skills required.
• Effective written and verbal communication skills.
• Multiple language fluency is desirable.

Skills

Preferred

• Multiple language fluency is desirable.