Bookkeeper/Office Administrator at Arkansas Talent Group in Little Rock, Arkansas, United States

Job description

• Arkansas Talent Group is exclusively partnering with Family Office who is looking for a highly organized, discreet, and self-directed Bookkeeper / Family Office Administrative Coordinator. This position will support the accounting, bookkeeping, real estate, entity management, and administrative needs of the family office and related business interests.
• The ideal candidate is detail-oriented, dependable, comfortable managing competing priorities, and highly sensitive to confidential financial, legal, and personal information. This individual must be able to independently organize their workday, follow through on time-sensitive responsibilities, and communicate professionally with internal leadership, vendors, property managers, banks, and outside service providers.
• This role is based in West Little Rock, with a hybrid schedule available after onboarding: three days in the office and two days remote and excellent benefits. The ideal candidate will have full-charge bookkeeping in QuickBooks, multi entity accounting, and office administrative experience.

Responsibilities

• Monitor bank accounts to confirm collections, deposits, and other expected activity.
• Assist with sales and use tax filings and related recordkeeping.
• Prepare and submit annual franchise tax reports.
• Coordinate commercial vehicle assessments and personal-property tax payments.
• Assist with year-end vendor 1099 preparation, including gathering and maintaining supporting documentation.
• Support new entity formation and registration activities, including researching business-name availability, filing through the Arkansas Secretary of State website, and applying for EINs.
• Coordinate vendor payments for a small commercial building and office suite, including cleaning, maintenance, and other recurring services.
• Track routine building-related expenses and monitor upcoming cash needs for the managed commercial property.
• Schedule and document routine building services, including cleaning, repairs, pest control, backflow testing, and similar maintenance requirements.
• Complete bank deposit runs and other local banking-related tasks as needed.
• Maintain organized electronic and physical files for business entities, tax filings, agreements, corporate records, and financial documentation. Sort, distribute, and process incoming mail; make post-office runs as necessary.
• Order office supplies and maintain a professional, organized, well-stocked workspace. Provide general administrative support to leadership, the Senior Accountant, and other team members as needed.
• Assist with special projects and evolving family-office needs while maintaining accuracy, professionalism, and confidentiality.

Requirements

• Associate's or bachelor's degree in accounting, finance, business administration, or a related field preferred OR equivalent bookkeeping and administrative experience will be considered.
• 3+ of relevant bookkeeping, accounting support, executive administrative, family-office, professional-services, or similar experience preferred.
• Working knowledge of QuickBooks, including transaction entry, bank deposits, journal entries, and general bookkeeping functions.
• Experience supporting multiple entities, real estate holdings, property-management activity, or closely held businesses is strongly preferred.
• Familiarity with state tax filings, franchise tax reporting, sales and use tax, 1099 preparation, and entity registration is a plus.
• Proficiency with Microsoft Office, particularly Outlook, Excel, Word, and digital file-management systems.
• Ability to handle highly confidential financial, legal, personal, and business information with sound judgment and discretion. Strong organizational, time-management, and follow-through skills, with the ability to prioritize independently. Detail-oriented approach with a high level of accuracy in financial records, documents, deadlines, and administrative work.
• Professional communication skills and the ability to work effectively with executives, accounting personnel, property managers, vendors, banks, and external partners.
• Must be comfortable in a role that combines accounting support, administrative coordination, entity maintenance, and occasional local errands.

Skills

Required

• Working knowledge of QuickBooks
• Digital file-management systems
• Strong organizational skills
• Time-management skills
• Follow-through skills
• Detail-oriented
• Professional communication skills

Benefits

• Growing, people-first organization with an awesome, collaborative environment.
• Hybrid work arrangement after training
• Competitive compensation and benefits package
• Long-term growth opportunity as the organization continues to expand.
• Competitive health insurance/benefits