Administrative Assistant-Pulmonary Critical Care and Sleep at Ohio State University - Columbus in Columbus Campus

Job description

• Administrative Assistant-Pulmonary Critical Care and Sleep
• Department:
• Medicine | IM Pulmonary Critical Care and Sleep
• Administrative Assistant within the (Division of Pulmonary, Critical Care and Sleep Medicine) in the Department of Internal Medicine who performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Responsibilities

• Performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions
• Coordinates and maintains appointment calendars
• Schedules and coordinates meetings, conferences, educational programs, and special events including logistics
• Attends and records minutes of meetings; transcribes and distributes meeting records
• Makes national and international travel and lodging arrangements
• Collects receipts, prepares requests for, and tracks reimbursement of expenses
• Drafts and prepares correspondence
• Prepares reports, tables, and slides for presentations
• Assists with preparation of grant applications, manuscripts, and research reports
• Assists faculty with preparation of credentialing and promotion & tenure documents
• Updates CV and tracks CME documentation
• Answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations
• Opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned

Requirements

• Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience (600 hours course work) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen.
• Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Skills

Required

• Office practices and procedures
• Customer service