Executive Assistant (Japanese Bilingual) at Humina Resource in Torrance, California, United States

Job description

• Location: Torrance, CA
• Salary: $65,000-$70,000 (DOE)
• We are a growing international company seeking a highly organized and proactive Japanese Bilingual Executive Assistant to support a strategic executive leader in a fast-paced business environment.
• This position is ideal for someone who enjoys high-level executive support, thrives in a dynamic workplace, and is comfortable managing multiple priorities while working closely with leadership.
• You will play an important role in supporting executive operations, communication, project coordination, and business initiatives in both Japanese and English.
• The Executive Assistant will provide direct support to a senior executive, managing schedules, communications, meetings, travel coordination, and various strategic projects.
• The ideal candidate is bilingual in Japanese and English, detail-oriented, adaptable, professional, and able to handle confidential matters with discretion.
• Opportunity to work closely with executive leadership
• Dynamic and international business environment
• High-impact role with exposure to strategic operations
• Collaborative and fast-moving workplace
• Opportunity to grow alongside the company

Responsibilities

• Manage complex calendars, meetings, and travel arrangements
• Attend meetings, take meeting notes, and follow up on action items
• Prepare presentations, reports, and correspondence in Japanese and English
• Handle confidential and sensitive information professionally
• Communication & Coordination
• Serve as a liaison between executives, clients, vendors, and internal teams
• Screen and prioritize emails, calls, and communications
• Support smooth communication across departments and international stakeholders
• Project & Office Coordination
• Assist with strategic projects and follow up on deliverables
• Coordinate company events and team activities
• Support office operations and vendor management
• Organize and maintain electronic and physical documents
• Research & Administrative Support
• Conduct research and prepare summary reports
• Translate and proofread documents as needed
• Support executives with additional administrative tasks

Requirements

• 5+ years of Executive Assistant, Executive Secretary, or high-level administrative support experience
• Native-level Japanese and strong English communication skills
• Excellent organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Ability to work in a fast-paced environment with changing priorities
• Professional communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Japanese (Required)
• English (Required)
• Proactive and resourceful mindset
• Ability to anticipate executive needs
• Flexible and adaptable personality
• Strong sense of professionalism and confidentiality
• Comfortable supporting a busy executive schedule

Skills

Required

• Native-level Japanese
• Strong English communication skills

Preferred

• Proactive and resourceful mindset
• Ability to anticipate executive needs
• Flexible and adaptable personality

Benefits

• Medical / Dental / Vision Insurance
• Paid Time Off (PTO)
• Paid Vacation
• Flexible Spending Account (FSA)
• Life Insurance (Employee-paid Group AD&D and Voluntary Life AD&D)
• Disability Insurance (CA SDI and Employee-paid LTD)
• Pet Discount Plan
• 401(k) Plan (Pre-tax and Roth Options Available)