HR & Recruiting Coordinator at AOI in Sugar Land, TX

Job description

• AOI is seeking a highly organized and detail-oriented HR & Recruiting Coordinator to join our Human Resources team and support a fast-paced, high-volume recruiting operation. This role plays an important part in maintaining an efficient, consistent, and well-structured hiring process by coordinating complex interview schedules, supporting candidate communication and experience, maintaining accurate recruiting records, and completing related administrative tasks.
• Working closely with recruiters, hiring managers, and HR leadership, this position coordinates interview scheduling, manages candidate logistics, and supports day-to-day recruiting operations. The ideal candidate will have strong organizational and interpersonal skills, excellent attention to detail, and the ability to manage multiple schedules and competing priorities while providing a positive experience for candidates and hiring teams.

Responsibilities

• • Coordinate in-person, virtual, and panel interviews, ensuring candidates and hiring teams receive timely information, necessary materials, and appropriate accommodations.
• • Support candidate communication throughout the interview process by providing timely scheduling updates, confirmations, logistical information, and follow-up coordination.
• • Maintain and track candidate pipelines, ensuring accurate records of interview stages and hiring progress
• • Post and maintain job postings in ATS and various job boards
• • Prepare interview materials, confirmations, and follow-up communications to ensure a seamless hiring experience
• • Assist with general HR administrative tasks as assigned

Requirements

• Candidates must be authorized to work in the United States. Visa sponsorship is not available for this position.
• • Bachelor's degree in Human Resources, Business Administration or a related field
• • 1+ years’ experience in HR and Recruiting or similar role
• • Experience in scheduling interviews, coordinating logistics, and managing recruitment workflows
• • Proficient in MS Office applications
• • Experience using an Applicant Tracking System (ATS) and/or Customer Relationship Management (CRM) system
• • Familiarity with HR processes and administrative tasks
• • Strong organizational and time-management skills with the ability to handle multiple interview schedules.
• • Excellent communication skills and ability to build relationships with candidates and hiring managers
• • Bilingual in Mandarin, Spanish, or Vietnamese is preferred

Skills

Required

• Proficient in MS Office applications

Benefits

• • Flexible and competitive health (medical, dental, vision) plans offer the employee with the right options to meet individual and family needs
• • Employer matching on 401(k) deferrals
• • Generous PTO policy, with unused PTO payout at end of the year
• • Relocation packages available within the United States.