Receptionist at AOI in Sugar Land, TX

Job description

• Seeking a full-time receptionist for a corporate office to serve as the primary liaison for visitors by providing exceptional customer service. The Receptionist will manage inquiries regarding the organization to the general public, clients and customers. Duties include assisting in daily office needs and general administrative activities while working closely with the admin team to promote a positive work environment.

Responsibilities

• Interface appropriately with a broad array of internal and external stakeholders, including company employees at all level as well as external vendors
• Greet and assist visitors in a courteous manner and ensure they are appropriately hosted and escorted at all times
• Make WiFi guest passes for guests as needed
• Answer phone calls promptly and efficiently; provide information and/or direct inquiries and calls to appropriate staff
• Coordinate incoming and outgoing mail and deliveries (Fed Ex, UPS, etc.)
• Manage internal lunch events, OT meals, and social/business gatherings
• Coordinate all aspects of travel as needed
• Assist with phone coverage, vacation coverage, and critical special projects to achieve optimal department results
• Order and stock front desk, office supplies, and mailroom supplies
• Keep up with events that are taking place and put up flyers for events on the bulletin boards
• Update/order business cards as needed
• Maintain presentable lobby appearance
• Deliver mail to departments
• Submit PR for birthday cards, update Birthday Board, write birthday cards for employees
• Submit New Hire paperwork
• Submit requests for replacement badges
• Contact vendors if any of their machines need service (ex: water dispenser)
• Perform other duties as assigned

Requirements

• High School diploma or equivalent education, associate's degree preferred
• Previous experience in the corporate administrative environment is a plus
• Proficient in Microsoft Office
• Bilingual proficiency in Mandarin Chinese, Spanish, or Vietnamese is a plus
• Highly organized and detail-oriented
• Ability to prioritize work and meet tight deadlines
• Ability to work independently and as a team
• Have own reliable transportation

Skills

Required

• Proficient in Microsoft Office
• Highly organized and detail-oriented
• Have own reliable transportation

Benefits

• In addition to competitive salary, AOI offers
• Flexible and competitive health (medical, dental, vision) plans offer the employee with the right options to meet individual and family needs
• Employer matching on 401(k) deferrals
• Generous PTO policy, with unused PTO payout at end of the year
• Relocation package available within US
• #HP!