Property Administrator | Operations Coordinator | Administrative Coordinator at Village Green in Southfield, MI, United States

Job description

• Village Green is seeking a highly organized and detail-oriented Administrative Services Coordinator to provide critical administrative and operational support to our corporate leadership team. This role is ideal for professionals with experience as an Administrative Coordinator, Operations Coordinator, Office Coordinator, Property Administrator, or Project Coordinator who thrive in fast-paced environments and enjoy keeping teams organized and running efficiently.
• The successful candidate will excel at managing reports and data, tracking projects and follow-up actions, delivering exceptional customer service, and supporting multiple leaders and business initiatives. Strong communication, organizational, and multitasking skills are essential for success in this role.
• With a 100-year history, we're one of the oldest and most experienced management companies, and we have room to grow in the rising apartment industry.

Responsibilities

• Job Description
• Use office software (Yardi, OneDrive, Docusign, Microsoft Office) to manage documents and communications effectively.
• Maintain and update databases/reports, ensuring the accuracy and security of data
• Create and manage Excel spreadsheets for reporting, tracking, and analysis purposes.
• Coordinate virtual communications (TEAMS), including meetings, webinars, and team collaboration.
• Collaborate with individuals at all ranks and across multiple departments to facilitate smooth workflows.
• Assist in planning and organizing departmental or organizational activities and events.
• Monitor and prioritize tasks to meet deadlines without compromising quality.
• Prepare reports, presentations, and correspondence as needed.
• Handle sensitive and confidential information with discretion.
• Partner with corporate leaders and property managers across the organization.
• Own and coordinate administrative processes that drive operational success.
• Manage reporting, project tracking, and customer service activities.
• Play a key role in maintaining organization, efficiency, and communication across teams.

Requirements

• • Proficiency in office software (e.g., Microsoft Office).
• • Strong skills in database management and spreadsheet creation (e.g., Formatting Excel).
• • Excellent virtual communication skills, including familiarity with platforms such as Teams.
• • Exceptional attention to detail and ability to multitask effectively.
• • Strong verbal and written communication skills.
• • Proven ability to work collaboratively with diverse teams and individuals across various organizational levels.
• • Outstanding organizational skills and the ability to prioritize workload.
• • Previous experience in an administrative or coordination role.
• • Familiarity with project management tools or software.
• • Ability to adapt to fast-paced environments and handle shifting priorities.

Skills

Required

• Attention to detail
• Multitasking
• Communication
• Collaboration
• Organizational skills
• Adaptability
• Microsoft Office
• Excel
• Teams
• Yardi
• OneDrive
• Docusign

Benefits

• We offer an outstanding benefits package including...
• - 401K, with a match!!!!
• - Medical
• - Dental
• - Vision
• - Bonus program