Administrative Assistant at Kitchen Tune Up Buffalo NY in TN-Franklin-37064

Job description

• Kitchen Tune-Up is seeking an Administrative Assistant to assist the team with critical tasks. This valued team member handles scheduling, ordering, correspondence, billing, filing, and support duties for our busy team of kitchen remodelers.

Responsibilities

• Coordinates and disperses leads as required.
• Prepares lead-packets for new prospective customers.
• Coordinates quote tracking for salespeople and completes the quote log for the franchisee/sales manager.
• Photocopies necessary items for job files.
• Prepares purchase requisitions and submits them to the franchisee manager for final approval for payment.
• Maintains a payable processing system, matching vendor invoices with purchase orders, codes each invoice, and submits them to the franchisee/sales manager for final approval for payment.
• Audits cabinet acknowledgements against the orders and reviews pricing to check for errors and ensures that the production date given corresponds with the time frame required for installation.
• Maintains central job filing system and calendars.
• Performs job invoicing and statement mailings on a computer system.
• Closes out job files balancing contract price with monies received and establishes job gross profit for sales commission processing.
• Coordinates and mails thank you cards as jobs are closed.
• Prepares time-sheet logs for payroll processing.
• Enters and maintains all leads in the computer mailing list program.
• Answers incoming phone calls and prepares lead input sheets and file data for sales to follow up.
• Prepares all credit card receipts.
• Maintains adequate levels of literature inventory and keeps literature holders stocked.
• Prepares monthly sales performance report.
• Keeps track of open invoices and payments.
• Helps host seminars, sales events or training programs as needed.
• Performs any other duties as required.

Requirements

• No explicit experience requirements stated; duties imply administrative and clerical experience.

Skills

Required

• Administrative support
• Scheduling
• Ordering
• Correspondence
• Billing
• Filing
• Data entry
• Computer proficiency
• Phone etiquette
• Attention to detail
• Organizational skills

Benefits

• Rapid growth in the market
• Growth opportunities available.
• We are a high quality company with an excellent reputation. You will be selling custom projects in some of the nicest areas of our community.
• Sales training and all sales tools provided.
• Ongoing training and coaching provided.
• Compensation: $18.00 per hour