Construction Operations Admin at Gothic Landscape in Las Vegas, NV

Job description

• Looking for More Than Just a Job? Build Your Career with Gothic Landscape.
• At Gothic Landscape, we believe great work starts with great people. That’s why we’ve built a culture centered around extraordinary service, strong relationships, and opportunities for growth.
• This specific role supports our Customs & Models department.
• Position Overview: The Operations Administrator provides critical administrative and operational support to our Customs & Models team by coordinating work orders, maintaining project documentation, tracking financial activity, and supporting field operations from project kickoff through completion.
• This role is ideal for someone who enjoys staying organized, managing multiple priorities, and being a key support partner to both operations teams and clients.

Responsibilities

• Schedule and accept work orders
• Answer calls from builders regarding warranty dates and work order scheduling
• Track multiple logs in Excel and generate maps for turnovers
• Prepare submittals for client architect approval
• Track completion dates of landscape activities within internal databases
• Prepare job budget reports for operational teams
• Assist with pre-construction meetings and track action items across departments
• Monitor AWA numbers, approval dates, and purchase order receipt and billing status
• Submit completed AWAs and purchase orders to Accounts Payable while maintaining accurate financial tracking logs
• Communicate with clients regarding unpaid purchase orders
• Track monthly post-installation and maintenance revenue while coordinating with Superintendents on completed areas ready for maintenance turnover

Requirements

• Bilingual Spanish is highly preferred
• Strong computer proficiency, particularly in Microsoft Excel
• Excellent organizational skills and attention to detail
• Ability to adapt quickly in a fast-paced environment while managing competing priorities and deadlines
• Strong communication and follow-through skills
• LSJMS (Landscape Scheduling and Job Management System)
• On-Screen Takeoff (OST)

Skills

Preferred

• Bilingual Spanish

Benefits

• Pay Range: $23-$24/Hour
• Medical, Dental, Vision, and FSA
• 401(k) & Life Insurance
• 9 Paid Holidays/Year
• Paid Vacation & Paid Sick Time