Regional Finance & Accounts Receivable Specialist at HSG Laser US in IL-Addison-60101

Job description

• The Regional Finance and Account Receivable Specialist supports North American revenue, accounts receivable, and regional finance operations by managing collections, cash flow activities, revenue reconciliation, and customer financing administration. This role helps ensure accurate financial records, improved cash visibility, and effective finance support across North America and Canada operations.

Responsibilities

• Manage customer invoicing, payment application, account reconciliations, collections activities, and overall accounts receivable aging processes to support timely collections and healthy cash flow.
• Monitor outstanding receivables and proactively follow up on past-due customer accounts while coordinating collection efforts with Sales and other internal stakeholders to resolve payment issues and outstanding balances.
• Maintain accurate customer payment terms, credit limits, account documentation, and customer receivable records within Dynamics 365 and other approved systems.
• Support the localization of U.S. revenue and accounts receivable processes from headquarters by assisting with process implementation, documentation, testing, reconciliation activities, and operational stabilization efforts.
• Maintain and reconcile revenue and accounts receivable records while identifying, researching, and resolving discrepancies impacting revenue recognition, customer balances, and financial reporting accuracy.
• Track and analyze key accounts receivable performance indicators, including Days Sales Outstanding (DSO), overdue receivables, collection trends, collection forecasts, and customer payment performance.
• Prepare recurring reports, financial analyses, and collection performance summaries that provide finance leadership with visibility into receivable performance, collection activities, and cash flow trends.
• Support daily cash management activities including customer receipt tracking, cash application, bank reconciliations, cash position monitoring, and cash flow forecasting activities.
• Provide dedicated finance support for Canadian operations, including invoicing, accounts receivable management, collections activities, cash transactions, account reconciliations, and routine finance administration.
• Process and review employee expense reimbursements, vendor payments, and other approved finance transactions while ensuring accurate documentation and recordkeeping.
• Coordinate customer and dealer financing activities with banks, leasing companies, financing partners, and internal stakeholders while maintaining complete financing records and supporting documentation.
• Assist with gathering, reviewing, analyzing, and organizing information required for financing applications, credit requests, guarantees, and other customer financing support activities.
• Perform financial and credit analysis activities to support financing decisions, evaluate customer risk, assess financing costs and exposure, and provide information for management review and decision-making.
• Support spending controls and adherence to established financial policies, procedures, and internal control requirements across U.S. and Canadian operations.
• Coordinate Canadian tax, compliance, and reporting requirements with external advisors and support documentation requirements associated with regulatory obligations.
• Maintain documentation and supporting records necessary for internal audits, external audits, compliance reviews, and financial reporting requirements.
• Assist with inventory accounting support activities, including landed cost tracking, logistics cost reviews, inventory-related analyses, and monthly financial reporting requirements for Canadian operations.
• Support intercompany reconciliations and financial coordination activities between HSG USA, Canadian operations, and headquarters to ensure accurate and timely financial reporting.
• Track financing utilization, approval status, exposure levels, documentation, and other financing-related records to support effective risk management and reporting.
• Support the development, documentation, implementation, and standardization of finance procedures, operational workflows, and internal controls to improve efficiency, accuracy, reporting visibility, and financial governance.
• Recommend and support continuous improvement initiatives that enhance finance operations, collection effectiveness, reporting capabilities, process consistency, and overall business performance.
• Collaborate with Sales, Operations, Service, Finance, headquarters personnel, customers, banks, financing partners, and external business partners to resolve issues, support business objectives, and maintain accurate financial records.
• Provide responsive support for routine finance inquiries, reporting requests, operational needs, and special projects as assigned by Finance leadership.
• Perform other duties and responsibilities as assigned in support of departmental and organizational objectives.

Requirements

• Bachelor’s degree in accounting, Finance, or a related field.
• 3 to 5 years of hands-on experience in Accounts Receivable, Accounting, Finance, or a closely related function.
• Demonstrated experience with accounts receivable administration, collections, cash application, and account reconciliations.
• Working knowledge of cash management principles and cash flow forecasting.
• Strong Microsoft Excel skills, including financial analysis and data management.
• Experience using ERP systems; Dynamics 365 experience preferred.
• Strong analytical and problem-solving skills with attention to detail and accuracy.
• Ability to manage multiple priorities and independently follow issues through resolution.
• Effective verbal and written communication skills.
• Ability to collaborate effectively with customers, Sales, Operations, finance personnel, banks, and external business partners.
• Authorization to work in the United States.

Skills

Required

• Experience using ERP systems.

Preferred

• Dynamics 365 experience preferred.

Benefits

• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Compensation: $77,000.00 - $84,000.00 per year