Staff Accountant at Associated Students, San Diego State University in San Diego, CA, USA

Job description

• GENERAL PURPOSE: Reporting to the Accounting Manager, the Staff Accountant's primary duties are managing and maintaining fixed assets, internal audits, census reporting, year-end-close and policy maintenance. The position will also support the accounts payable and accounts receivable areas with account reconciliations, and batch audits.

Responsibilities

• Primary Functions
• Assistance with the annual audit of the financial statements as well as the annual compliance audit of the Children's Center and annual tax filing including UBI analysis and reporting.
• Full responsibility of the Fixed Asset reporting function maintained within Sage Fixed Asset system (FAS). Quarterly roll-forward schedules to be maintained & documented.
• Final review of the Accounts Payable batches; specifically focused on coding of Fixed Asset acquisitions.
• Oversight and maintenance of lease reporting in compliance with ASC 842 and CSU guidelines and policies
• Responsibility for annual CSU Self Assessments, including follow-up and remediations as a result of the audit
• Review & approval of daily bank entries, along with the Desktop Deposit entries. Ensure entries are being recorded correctly. Provide assistance as needed in the bank reconciliation process.
• Verification that clearing accounts are being reconciled monthly. Work with Accounts Receivable Technician to research Unidentified Deposits & record appropriately.
• In collaboration with Finance Director, conducts annual review of organizational policies ensuring compliance with CSU guidelines and sound business practices.
• Maintenance & documentation of monthly & quarterly internal control compliance functions, including petty cash/vault counts, purchasing card audits & fixed asset verification.
• Review & submit quarterly reconciliations for key accounts to document final approval by Accounting Manager and/or Finance Director.
• Complete required annual census filings.
• Manage unclaimed property (escheatment) process for all states. Work with appropriate staff to continuously monitor outstanding checks.
• Quarterly reconciliation and reporting of A.S. loans and payments
• Assists others in department with special tasks as assigned

Requirements

• Bachelor's degree in finance or accounting or related field required
• Two years' experience directly related to the duties and responsibilities specified
• Strong Microsoft Office and Google Workspace abilities required
• Cash Handling experience preferred
• Four years of experience in keeping or reviewing financial or statistical records, including general ledger
• Experience with computerized accounting systems preferred
• Anti-Harassment Training for Supervisors
• Workplace Violence Prevention
• Data Security & Privacy
• Gender Awareness Training
• Cash handling training
• Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
• Ability to present a consistent, positive approach to staff, students and all internal and external contacts by being courteous, respectful, helpful and cooperative at all times
• Ability to communicate and/or present in small and large settings
• Must have strong communication skills (verbally and written) to communicate at a level appropriate to the duties of the position
• Ability to operate a computer, proficiency with Microsoft Office Suite and Google Workspace ability to learn and utilize new software programs
• Ability to gather and organize data, draw logical conclusions and discern implications
• Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure
• Ability to maintain high level of confidentiality
• Ability to handle multiple tasks simultaneously
• Must be able to exercise tact and exhibit sound professional judgment
• Works in an independent manner without undue supervision

Skills

Preferred

• Cash Handling experience preferred