Full Charge Bookkeeper for Construction Industry at BuildLabs in TX-Austin -78701

Job description

• Buildlabs Custom LLC is an established New York-based luxury custom home builder expanding its operations in Austin through Buildlabs Texas. We are seeking an experienced Full Charge Bookkeeper with a strong background in construction accounting to manage the day-to-day accounting functions of our growing Texas operation.
• The ideal candidate will have hands-on experience managing the complete accounting cycle for a construction company, including Accounts Payable, Accounts Receivable, payroll, job cost accounting, progress billing, subcontractor payments, retainage, change orders, and project financial reporting.
• This position works closely with project managers, estimators, field personnel, subcontractors, vendors, and company leadership to ensure accurate job cost allocation, timely processing of financial transactions, and reliable reporting of project financial performance.
• This is a full-time, year-round, in-person position located in Austin, Texas. Candidates must be willing and able to work from the Austin office five days per week.

Responsibilities

• Perform full-cycle bookkeeping and maintain accurate financial records for a construction company.
• Manage Accounts Payable, including the review, coding, approval routing, and processing of vendor and subcontractor invoices.
• Verify that invoices are supported by purchase orders, subcontracts, delivery documentation, approvals, and other required records.
• Process subcontractor payments and confirm receipt of required insurance certificates, lien waivers, W-9 forms, and compliance documentation.
• Track conditional and unconditional lien waivers associated with subcontractor and vendor payments.
• Manage Accounts Receivable, including client invoicing, progress billing, payment tracking, collections, and account reconciliation.
• Prepare and maintain project billing records, including retainage, approved change orders, allowances, deposits, and client payments.
• Process employee payroll and maintain accurate payroll, timekeeping, and employee compensation records.
• Maintain the general ledger and prepare journal entries, accruals, account reconciliations, and supporting schedules.
• Reconcile bank accounts, credit cards, vendor statements, client accounts, and other balance-sheet accounts.
• Accurately assign labor, materials, subcontractor expenses, equipment costs, and other expenditures to the correct project, cost code, and accounting period.
• Review job cost reports and identify coding errors, missing costs, duplicate charges, budget variances, and other discrepancies.
• Work closely with project managers and construction personnel to maintain accurate project commitments, purchase orders, subcontracts, budgets, and cost forecasts.
• Assist with the preparation, review, documentation, and financial processing of project change orders and change events.
• Track committed costs, actual costs, pending costs, projected costs, and remaining project budgets.
• Monitor project financial activity and assist management in evaluating budget-to-actual performance and overall project profitability.
• Manage and reconcile the financial workflow between Procore and QuickBooks to maintain consistent and accurate project information across both systems.
• Maintain organized accounting and project records in accordance with company procedures and document-retention requirements.
• Assist with month-end and year-end closing activities.
• Prepare financial and project cost reports for company leadership.
• Coordinate with outside accountants, auditors, insurance representatives, and other professional service providers as needed.
• Support the development and improvement of construction accounting procedures and internal financial controls.
• Perform other accounting and administrative responsibilities as required to support the company’s operations.

Requirements

• Minimum of five years of accounting or bookkeeping experience.
• Demonstrated experience performing full-cycle bookkeeping for a construction company, general contractor, subcontractor, developer, or similar project-based organization.
• Strong knowledge of construction accounting principles and project-based financial management.
• Hands-on experience with Accounts Payable, Accounts Receivable, payroll, general ledger accounting, bank reconciliations, and month-end closing.
• Demonstrated experience with job cost accounting, cost codes, purchase orders, subcontractor commitments, progress billing, retainage, and change orders.
• Strong working knowledge of QuickBooks.
• Advanced proficiency with Microsoft Excel.
• Familiarity with Procore or similar construction management and accounting software.
• Strong attention to detail and the ability to identify and resolve financial discrepancies.
• Ability to manage multiple projects, priorities, and deadlines in a fast-paced construction environment.
• Strong organizational, analytical, verbal, and written communication skills.
• Ability to communicate effectively with project managers, field personnel, subcontractors, vendors, clients, and company leadership.
• Ability to maintain confidentiality when handling payroll, employee, vendor, client, and company financial information.
• Proficiency with Microsoft Word and Outlook.
• QuickBooks
• Microsoft Excel
• Candidates must also be familiar with Procore or comparable construction management and accounting software. Advanced experience using Procore’s financial management tools is strongly preferred.
• Bachelor’s degree preferred
• Must be able to commute to the Austin, Texas office five days per week; or
• Must relocate to Austin before the employment start date.
• Bachelor’s degree in Accounting, Finance, Business Administration, Construction Management, or a related field.
• Five or more years of QuickBooks experience.
• Five or more years of Microsoft Excel experience.
• Advanced Procore experience, particularly with construction financial management tools such as Commitments, Purchase Orders, Change Events, Change Orders, Budgets, and Direct Costs.
• Experience with AIA-style progress billing and payment applications.
• Experience supporting luxury residential construction, custom homebuilding, or other high-value construction projects.
• Experience working in a multi-company or multi-location accounting environment.

Skills

Required

• QuickBooks
• Microsoft Excel
• Accounts Payable
• Accounts Receivable
• Payroll
• General ledger accounting
• Bank reconciliations
• Month-end closing
• Job cost accounting
• Cost codes
• Purchase orders
• Subcontractor commitments

Preferred

• Advanced Procore experience
• AIA-style progress billing

Benefits

• Holidays
• Life Insurance
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Compensation: $80,000.00 - $95,000.00 per year