Accounts Payable / Accounting Coordinator at Engelke Construction Solutions in Brunswick, Ohio

Job description

• Building Great Things With Great People is our motto. This rapidly growing General Contractor in Northeast Ohio has an amazing opportunity for the motivated candidate with outstanding attendance and work ethic.
• With growth, year after year since inception, more than 90 percent of our projects are for repeat clients. With licensing in 48 states and serving clients across the country, we are searching for an Accounts Payable / Accounting Coordinator to add to our Construction Administrative team.
• Engelke Construction and Engelke Facility Solutions is seeking an Accounts Payable / Accounting Coordinator who will be responsible for supporting accurate, timely, and well-organized accounts payable operations while providing administrative and systems support to the Accounting team. This role processes vendor invoices, responds to payment and accounts payable inquiries, supports payment runs, maintains vendor and customer records, and assists with accounting-system inputs and reporting.
• The successful candidate is highly organized, detail-oriented, dependable, and comfortable managing a high volume of invoices, payments, and communications. This position will work collaboratively with internal departments, vendors, customers, and the Accounting team and may provide backup support for accounts receivable activities.

Responsibilities

• Monitor and respond to the Accounts Payable email inbox, routing requests appropriately and providing timely, professional service to vendors and internal stakeholders.
• Enter, code, review, submit, and route vendor invoices for approval through the accounting system and vendor interfaces, including Criogo.
• Review invoices and supporting documentation for accuracy, required approvals, purchase order or job-cost coding, payment terms, and compliance with company procedures; follow up on missing or outstanding information.
• Maintain vendor records, credit applications, approved payment terms, invoices, payment documentation, and related correspondence in an organized and auditable manner.
• Respond to vendor payment inquiries, research invoice and account activity, resolve discrepancies, and communicate expected payment timing.
• Prepare weekly accounts payable payment batches and summaries of invoices due and anticipated payment totals for the following week.
• Process approved payments through check runs, electronic payments, and other authorized disbursement methods; print, organize, mail, and securely maintain high-volume vendor checks.
• Accurately maintain vendor, invoice, payment, and other accounting-system data, ensuring customer and vendor accounts, transactions, and communications are assigned appropriately.
• Prepare accounting and operational reports, including PSP Corporation-specific reporting, and use Microsoft Excel to reconcile data, track invoices and payments, and prepare requested summaries.
• Provide backup support for Accounts Receivable, including billing orders, preparing customer invoices, and responding to invoicing-related questions.
• Support onboarding for new customers and team members by establishing required system and portal access, maintaining training materials, and updating process manuals and checklists.
• Collaborate with Accounting, Operations, Purchasing, Leadership, and other internal teams to resolve vendor, invoice, payment, billing, and system-related matters.
• Maintain the confidentiality of financial, customer, vendor, employee, and company information.
• Perform other related duties as assigned.

Requirements

• Strong organizational, time-management, and attention-to-detail skills; ability to manage competing priorities in a high-volume environment.
• Working knowledge of accounts payable processes, including invoice review, coding, approvals, vendor maintenance, payment terms, payment batches, and check processing.
• Ability to review financial documentation, identify discrepancies or missing information, maintain accurate records, and resolve routine payment inquiries.
• Strong written and verbal communication and customer-service skills when working with vendors, customers, and internal teams.
• Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and Teams; ability to learn accounting software, invoice-processing platforms, customer portals, and related systems.
• Ability to prepare reports, payment summaries, and tracking tools; understand the distinction between customer and vendor accounts and Accounts Payable and Accounts Receivable processes.
• Ability to work independently and collaboratively, exercise sound judgment and discretion, and handle confidential information appropriately.
• High school diploma or equivalent required.
• Associate degree or coursework in Accounting, Finance, Business Administration, or a related field preferred.
• Two or more years of accounts payable, accounting support, bookkeeping, or related administrative experience preferred.
• Experience processing invoices, responding to vendor inquiries, preparing payment runs, or handling check processing strongly preferred.
• Experience with accounting software, invoice workflow systems, and Excel reporting preferred.
• Construction, distribution, manufacturing, or project-based business experience is a plus.

Skills

Required

• Exercise sound judgment and discretion
• Accounting software
• Invoice workflow systems
• Customer portals
• Criogo (vendor interface)

Benefits

• Competitive salary range (DOE), plus 15 PTO days starting in January (pro-rated after January) and eight (8) paid holidays
• All work-related fuel covered by the company
• 401(k) with company match
• Vehicle and cell phone allowances paid bi-weekly and not taxed
• Health/dental/vision, life insurance, and long-term disability benefits
• Discretionary performance bonus
• Charitable giving opportunities
• Family-friendly work environment provides a great place to work!