Project Coordinator - Critical Facilities - Enterprise Physical Operations at Wash U in Washington University Medical Campus

Job description

• The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university’s mission of excellence in education, research, patient care, and community engagement.
• Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise.
• EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university’s campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services.
• EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, patients, researchers, and community partners.
• For additional information and to hear directly from members of our team, please visit: https://facilities.med.wustl.edu/Careers.
• The Project Coordinator, Critical Facilities, supports the development, coordination, planning, and execution of repair, renewal, infrastructure, and facility improvement projects that support critical facilities across the WashU Medicine campus. This role supports a complex portfolio of mission-critical building systems and environments essential to education, research, and clinical operations across a 61-building, 178-acre campus totaling approximately 8.3 million gross square feet.
• Working within the Enterprise Physical Operations (EPO) Department, the Project Coordinator collaborates with facilities engineering, project management, contractors, consultants, and campus stakeholders to help ensure projects are completed safely, efficiently, on schedule, within budget, and with minimal disruption to critical operations. The position supports projects involving critical infrastructure systems such as electrical distribution, emergency power, HVAC, building automation, life safety systems, utility distribution, and other essential facility assets.

Responsibilities

• Assists with the development, planning, coordination, and implementation of critical facilities repair, renewal, replacement, and infrastructure improvement projects.
• Supports project scheduling activities, resource coordination, procurement efforts, material tracking, and contractor mobilization.
• Collaborates with facilities engineering, operations staff, end users, consultants, contractors, and external vendors throughout the project lifecycle.
• Helps coordinate project activities involving critical facility systems to minimize operational impacts and support continuity of research, educational, and clinical activities.
• Maintains accurate and organized project documentation, including proposals, schedules, contracts, drawings, reports, meeting minutes, and project records.
• Supports project closeout activities, including documentation review, turnover requirements, and record retention.
• Supports project financial tracking, budget monitoring, cost documentation, and invoice processing as assigned.
• Monitors project progress and assists in identifying and resolving scheduling, logistical, and operational challenges.
• Provides recommendations for operational improvements, project efficiencies, and process enhancements to support successful project delivery.
• Assists with contractor coordination, site access requirements, safety compliance activities, and project communication efforts.
• Serves as a point of contact for contractors and stakeholders working on critical facilities projects across campus.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• No specific certification/professional license is required for this position.
• Relevant Experience (2 Years)
• Not Applicable
• A driver's license is not required for this position.
• Bachelor's degree
• No additional certification/professional licenses unless stated elsewhere in the job posting.
• Higher Education Facilities, Research Laboratories, Plant Management, Or Environment With Similar Complexities (4 Years)
• Adaptability, Air Handling Units, Analytical Problem Solving, Building Automation Systems, Calibration Systems, Configuration Control, Contractor Management, Customer Service, Deadline Management, Detail-Oriented, Electrical Systems, Fast-Paced Environments, Goal-Oriented, Highly Resourceful, HVAC Systems, Interpersonal Communication, Mission Critical Facilities, Oral Communications, Organizing, Prioritization, Project Administration, Stakeholder Coordination, Systems Support, Utility Operations, Written Communication

Skills

Required

• Not Applicable

Preferred

• Adaptability
• Air Handling Units
• Analytical Problem Solving
• Building Automation Systems
• Calibration Systems
• Configuration Control
• Contractor Management
• Customer Service

Benefits

• Personal
• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
• For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
• $49,700.00 - $82,100.00 / Annually
• The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.