Administrative Assistant at EPSII in US-CA-Riverside

Job description

• Job Title: Administrative Assistant
• Ele ct ric Power Systems (EPS) is a NETA -accredited independent ele ct rical testing and engineering organization specializing in ele ct rical acce pt ance testing, commissioning, and maintenance for clients across Data Centers, Utility, Ge neration, Renewables, Transit, Industrial and Commercial Facilities throughout North America. We are committed to safety, technical expertise, and setting the standard of excellence in the power industry.
• The Administrative Assistant plays a critical role in supporting daily operations within the region. This position serves as a central coordination point for multiple office s activities, technician support, and customer interactions, ensuring efficient communication and seamless execution of administrative functions. This role provides direct support as a liaison to and between regional leadership , sales, and field teams, while also assisting with technician onboarding activities.
• The Administrative Assistant contributes to financial success by supporting customer document requests, accounts receivable , purchase orders, equipment returns (repair or rentals ) and facilitating timely accounts payable approvals.
• The ideal candidate is highly organized, detail-oriented, and adaptable, with a strong commitment to teamwork and a willingness to contribute wherever needed to achieve regional goals.

Responsibilities

• Office & Regional Support
• Manage incoming calls, coordinate meetings, and regional events.
• Provide administrative support to managers and field technicians, ensuring they have the resources, documentation, and coordination needed to perform effectively.
• Assist regional managers with contract administration, including preparation, tracking, and organization of project-specific contracts.
• Fulfill customer documentation requests, including Certificates of Insurance (COIs), bond requests, and other compliance-related materials.
• Coordinate travel arrangements for regional staff as needed.
• Support shipping and receiving activities, including tracking, documentation, and coordination.
• Partner with HR and regional leadership to support the onboarding and integration of new employees.
• Contribute to a team-oriented, “all hands-on deck” environment by assisting with additional tasks as needed to meet regional goals.
• Manage the Accounts Payable (AP) approval workflow to ensure timely and accurate processing.
• Assist in invoice preparation and accounts receivable.
• Managing and ordering both standard office supplies and specialized shop supplies to keep the facility and field teams equipped.

Requirements

• Proficiency with the MS Office suite of software
• Exceptional organizational skills and detail oriented
• Strong writing and editing skills are desired .
• Available and willing for up to 10% travel as necessary.

Skills

Required

• Exceptional organizational skills
• Detail oriented
• Strong writing and editing skills

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) Savings Plan with Company Match
• Health Savings Account (HSA) and a Flexible Spending Accounts (FSA)
• Life and Accidental Death & Dismemberment (AD&D) Insurance
• Short-Term and Long-Term Disability Covera ge
• Employee Assistance Program (EAP)
• Competitive Pay
• Talent Development – Instru ct or-Led Technical Courses and Online Learning
• Career Path Planning
• Incentives for Professional Certifications
• Competitive Per Diem for Travel
• Referral Bonuses
• Tuition Reimbursement
• Pay: The hourly rate for this position is between $28-33 per hour. Fa ct ors which may affe ct starting pay within this ran ge may include ge ography/market, skills, education, experience, and other qualifications of the successful candidate.