Administrative Assistant - (Bilingual, Spanish/English) at SERVPRO of Vacaville / Dixon in CA-Irvine-92618

Job description

• Then, don’t miss your chance to join our Franchise as a new Administrative Assistant. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage “Like it never even happened”!
• We’re seeking someone who is great on the phone, who has excellent analytical skills, and who is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero!
• As a valued SERVPRO® Franchise employee, you will receive a competitive pay rate with the opportunity to learn and grow.
• Picture yourself here fulfilling your potential.

Responsibilities

• Complete internal job file quality reviews
• Prepare estimates and billing invoices
• Coordinate crew and job scheduling
• Perform basic accounting functions such as A/P, A/R, bookkeeping, and payroll
• Assist in employment recruiting activities
• Office administrative duties such as preparing email and written correspondence
• Perform detailed and accurate data entry
• Assist other departments, as needed

Requirements

• 1+ year(s) of administrative or office-related experience
• Experience with billing, quality assurance, and scheduling
• Experience in the service industry environment
• Possess polite, confident, and excellent customer service skills
• Excellent organizational skills and strong attention to detail
• Capability to work in a fast-paced, team-oriented office environment
• Proficient in Microsoft Office (i.e., Outlook, Word, Excel)
• Ability to learn new software, including Xactimate® and proprietary software
• Minimum of HSD/GED
• Able to successfully complete a background check subject to applicable law

Skills

Required

• Self-motivated
• Proactive
• Dependable
• Superb interpersonal skills
• Serious multi-tasker
• Microsoft Office (Outlook, Word, Excel)
• Xactimate® (ability to learn)
• Proprietary software (ability to learn)

Benefits

• Health insurance
• 401(k)
• Free uniforms
• Opportunity for advancement
• Paid time off
• Training & development
• Competitive pay based on experience
• Compensation: $18.00 - $26.00 per hour