Administrative Assistant - Dow Jones Technology at Dow Jones in NYC - 1211 Ave of the Americas

Job description

• Job Description:
• As the Administrative Assistant for Dow Jones Technology, you will support a range of strategic planning and initiatives across the organization. You will move beyond foundational administrative support to actively drive project execution, coordinate strategic initiatives, manage processes, and ensure the smooth operation of the executive office. In this role, you will manage complex schedules, oversee daily operations, and take ownership of project milestones, event coordination, and executive briefings. You will have an integral role in driving change, adapting new processes, and fostering culture growth across a variety of business units. You will report to the Chief of Staff - Dow Jones Technology.

Responsibilities

• Provide Advanced Administrative & Executive Support
• Manage complex, dynamic calendars for the Chief of Staff, Product Management, and Design + Research leaders, resolving conflicts proactively across a globally distributed team
• Coordinate end-to-end domestic and international travel and oversee expense management
• Draft clear, concise, and professional executive communications, ensuring tone, clarity, precision, and authority
• Build trust and rapport across the Technology team and other organizational stakeholders through reliability and professional diplomacy
• Provide solutions-oriented support by proactively resolving issues and anticipating the needs of the executive office
• Manage Projects & Strategic Coordination
• Project Tracking: Plan, execute, and monitor the progress of departmental projects, ensuring milestones, deadlines, and strategic goals are met
• Process Improvement: Support operational excellence by identifying bottlenecks, streamlining tasks, and owning recurring processes to improve department-wide efficiency
• Event & Meeting Facilitation: Organize and drive the agenda for staff meetings, town halls, offsites, and executive briefings. Capture actionable notes and follow up on project deliverables
• Culture & Change Initiatives: Assist with and drive execution of cultural initiatives such as hackathons, team building, and onboarding programs to enhance the overall team experience and steer change management

Requirements

• Experience combining senior-level executive support and project management, ideally within cross-functional, internationally distributed teams across multiple time zones
• Strong capability to track initiatives, manage stakeholder follow-ups, and organize complex events; familiarity with project tracking tools (e.g., Google Sheets, Jira, Smartsheet) is a plus
• Exceptional executive writing skills, including a native ability to draft and edit professional messaging for tone, clarity, precision, and authority
• Deep interest in learning the "players" and business rhythms of a matrixed, global organization, with a proactive, solutions-oriented mindset
• A bias toward action, a strong sense of ownership, and the judgment to know when to escalate and when to solve quietly
• Bachelor’s Degree -OR- Equivalent Work Experience

Skills

Required

• Executive support
• Project management
• Calendar management
• Travel coordination
• Expense management
• Executive writing
• Stakeholder management
• Process improvement
• Event coordination
• Change management

Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Insurance Plans
• Lifestyle Programs & Wellness Resources
• Education Benefits
• Family Care Benefits & Caregiving Support
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program
• Financial Health Programs
• Cybersecurity Protection
• Learn more about us and our benefits click here.
• We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.
• For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.
• For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.