Executive Assistant at 2K in Novato, California, United States

Job description

• We are seeking a proactive, highly organized Executive Assistant to support the Vice President of Horizon Business Unit, Head of 31U Studio and Head of the Ignite Studio (3+ leaders). This role provides high-level administrative support (calendar management, travel coordination, expense reporting) and engages in project-based work (developing presentations, managing communications, and assisting with strategic initiatives). The ideal candidate is a skilled multitasker who combines strong attention to detail with the ability to anticipate needs and execute independently in a fast-paced environment.
• A successful candidate will work independently and as part of a team with minimal instruction, maintain confidentiality, and have an eagle eye for dates, times, and details. The ability to spot inefficiencies and improve daily processes will help ensure long-term success.

Responsibilities

• Administrative & Operational Support: Manage complex calendars for the 3+ Leaders across time zones; handle scheduling, conflicts, and prioritization.
• Coordinate domestic and international travel, including flights, itineraries, lodging, and meeting logistics.
• Prepare, submit, and reconcile expense reports in Concur and per company policy.
• Provide meeting support, including agenda prep, note-taking, and action item follow-up.
• Coordinate department meetings and functions: invites, materials, facilities, catering, and technical support.
• Coordinate with Legal on vetting department-related contracts.
• Act as liaison between the 3+ Leaders and internal/external stakeholders with timely follow-up and clear communication.
• Project-Based & Strategic Support: Assist in preparing presentations and reports using PowerPoint and Google Slides; support cross-functional project timelines and communication flow; track status and deadlines for small-scale initiatives; develop systems to maximize efficiency; conduct light research and compile data.
• Team Support & Coordination: Serve as a point of contact for internal stakeholders; help plan team events, offsites, and milestone meetings; assist with onboarding logistics and internal communications for the Partnerships team; coordinate with 2K Administrative team as needed.
• Other duties as assigned by the manager.

Requirements

• Bachelor's degree or equivalent; 5+ years related experience, or equivalent combination of education and experience.
• Prior experience as a senior-level admin supporting C-Level executives highly desired.
• Experience in a business development environment representing the company with external stakeholders.
• Excellent verbal and written communication skills; outgoing personality with strong interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); experience with Google Suite and Zoom/online conference solutions preferred.
• Acute attention to detail; strong spelling and grammar skills; experience with large-scale meeting coordination.
• Self-motivated, able to multi-task and manage priorities and workflow; adaptable to changing priorities.
• Strong judgment with timely and sound decision-making; excellent organizational and problem-solving skills; professional communication across in-person, phone, and electronic channels.

Skills

Required

• Acute attention to detail
• Strong spelling and grammar skills
• Adaptable to changing priorities

Benefits

• The pay range for this position in California at the start of employment is expected to be between $81,600 and $120,780 per Year.
• However, base pay offered is based on market location, and may vary further depending on individualized factors for job candidates, such as job-related knowledge, skills, experience, and other objective business considerations.
• Subject to those same considerations, the total compensation package for employees in regular roles may also include other elements, including a bonus and/or equity awards, in addition to a full range of medical, financial, and/or other benefits, provided that temporary or intern roles will not be eligible for many of these payments or benefits.
• Details of participation in compensation and benefit plans (if applicable) will be provided if an employee receives an offer of employment.If hired, employee will be in an ~at-will position~ and the company reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, company or individual department/team performance, and market factors.