Office Operations Coordinator at CleanCapital in New York, NY

Job description

• Own the day-to-day functioning of the New York City office and the routine administrative logistics that keep the workplace running smoothly.

Responsibilities

• Manage day-to-day office operations in NYC
• Handle mail, shipping, deliveries, and vendor coordination
• Handle reception / phone coverage
• Maintain office, pantry, and meeting-room supplies
• Coordinate weekly team lunches
• Support additional/ad hoc office programming (i.e. monthly birthday celebrations, team happy hours, etc. In coordination with HR and Strategy, and Culture Champions Committee)
• Coordinate facilities and service-provider issues
• Support desk assignments and hot-desk requests
• Support monthly credit card expense reconciliation
• Ensure common areas and conference rooms are presentable, clean, orderly and functional
• Coordinate with IT on conference-room and office equipment
• Welcome visitors and support office guests
• Maintain office-process documentation and vendor records
• Identify opportunities to streamline recurring administrative work
• Identify and pursue opportunities to enhance and improve the office workspace
• Actively seek to create and participate in culture building opportunities in coordination with HR, Strategy and Culture Champions Committee

Requirements

• Bachelor’s degree preferred
• Proven AI literacy, including understanding AI strengths, limitations, and ethical considerations.
• 3–6 years in office operations, workplace experience, admin coordination, or similar
• Highly organized and reliable in an in-person environment
• Comfortable with vendors and facilities coordination
• Good judgment and customer-service orientation
• Strong tech literacy for office systems and common productivity tools
• Strong analytical, organizational, and problem-solving skills.
• Entrepreneurial mindset with the ability to take ideas and run with them from concept to conclusion.
• Technical understanding of clean energy business processes
• Exceptional verbal and writing communication skills with superiors, peers, partners, and other stakeholders.
• Excellent interpersonal skills while managing multiple priorities in a fast-paced and ever-changing environment.
• Excellence in Microsoft Office (Word, Excel, PowerPoint)

Skills

Required

• Highly organized and reliable
• Entrepreneurial mindset
• Excellent interpersonal skills
• AI literacy

Benefits

• Opportunity to join a top-notch, collaborative team of professionals
• Fantastic team environment and collaborative culture
• Professional development opportunities to grow into an industry leader
• 100% paid for single and family benefits plus 401k matching program
• The range for this position is $79,433.00- $107,468.00 plus an annual performance-based bonus