PPM Admin Assistant (COL) 5.1 at EMCOR Group in US-FL-Lakeland

Job description

• MOR PPM Inc. is seeking an Administrative Assistant in Lakeland, FL. Strong computer/technical skills and experience in office administration preferred.

Responsibilities

• Drafts correspondence for signature according to established policies and procedures.
• Participates in preparing budgets and maintaining budget accounts; plans and maintains an adequate supply of office materials and supplies.
• Maintains appointment schedules, screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements.
• Operates office equipment, computer skills are a must.
• Attends meetings, seminars, and conferences; takes notes and/or furnishes information.
• Prepares agendas, reports, tables, and other complex documents for reproduction and distribution.
• Establishes and maintains official documents and records in appropriate files.
• Coordinates and reviews the work of other clerical support staff.
• Maintains various records on office activities pertaining to personnel, purchasing, travel expenses, contracts, billings, insurance, etc.
• Inputs payroll, maintains all records, and reports requirements for the department pertaining to payroll and personnel functions.
• Assists with preparing purchase requisitions, managing purchase orders, P-Card transactions, and processing invoices for payment.
• Receives visits or calls regarding complaints, which may be resolved or referred to the proper person for resolutionn.
• May perform payroll duties.
• May be required to participate and/or facilitate training to support departmental or City initiatives and requirements.
• Position is designated as Mission Critical.

Requirements

• High School Diploma or equivalent
• Five (5) years of experience performing high-level clerical duties in support of a manager or executive.
• Proficient in Business English, mathmatical problem solving, and computer skills.

Skills

Required

• Proficient in Business English
• Mathematical problem solving
• Computer skills

Preferred

• Strong computer/technical skills
• Experience in office administration