Studio Operations Coordinator at Marie Watt Studio in Portland, Oregon

Job description

• Marie Watt Studio is seeking a highly organized, self-motivated operations expert to help manage HR, benefits, records, financial tracking and light IT management. This person needs to be discreet, detail-oriented and skilled at record-keeping, while also being flexible and able to respond quickly to new requests. As a small business of 6-8 employees we rely on a team of creative thinkers who balance independent excellence with trust in collaboration to create incredible artworks in a variety of mediums with outsized impact and quality.

Responsibilities

• Track and maintain HR policies, ensuring legal compliance and alignment with the Studio’s ethical principals
• Maintain staff employment records
• Manage insurance, IRA, FSA and other benefits
• Manage PTO tracking
• Work with Studio Manager to lead on-boarding and off-boarding of new, temporary, and casual employees.
• Financial data entry and tracking, including invoicing and tracking payments, and reconciling travel expenses.
• Liaising with Bookkeeper on bills/financial questions and tracking
• Approving payroll hours
• IT management; managing computer inventory and equipment, managing Google Workspace, troubleshooting Wifi, and other software issues that arise.

Requirements

• Experience and Education
• At least 2 years experience in an administrative or operations role.
• Bachelor’s degree or an equivalent combination of education and experience.
• Competencies
• Excellent discretion and experience with management of confidential materials
• Strong interpersonal communication skills, both written and verbal.
• Organized and meticulous, with a strong attention to detail.
• Strong computer skills and comfort learning and adapting to new technology programs and processes. Commonly used platforms include Bamboo HR, Google Workspace, Zoom, Asana, iCloud, and Apple hardware.
• An arts/art history background, interest in contemporary art, and/or demonstrated experience or interest in working with Indigenous communities is encouraged.

Skills

Required

• Excellent discretion
• Organized and meticulous
• Strong attention to detail
• Self-motivated
• Discreet
• Detail-oriented
• Bamboo HR
• Google Workspace
• Zoom
• Asana
• iCloud
• Apple hardware

Benefits

• PTO plan
• 10 paid holidays
• Simplified Employee Pension (SEP) IRA plan
• $24-$30/hour