Lower School Administrative Assistant at Chinese American International School in San Francisco, CA 94132

Job description

• Salary Range
• Position summary: Responsible for administrative support duties in the CAIS Lower School.

Responsibilities

• Manage administrative functions within the school division
• Successfully support the Lower School Director
• Successfully coordinate Lower School events
• Class Coverage: Ensure that classes are covered in the event of teacher absenteeism, often by using Swing; may need to substitute in classes and cover collateral duties when teachers are absent
• Attendance: Notify families of excessive absences or tardies
• Coordinate/co-coordinate events: Back to School Night, Outdoor education, parent-teacher conferences, Halloween Parade, Photo Day, Thanksgiving luncheon, 5th Grade Promotion, LS Division faculty celebrations, etc; select catering company to prepare food for events, coordinate with facilities and IT personnel for event needs, monitor event timelines to ensure deadlines are met, send out invitations and manage RSVP lists, manage correspondences
• Scheduling: Schedule meetings, conferences, and appointments for lower school faculty and Director; maintain calendar of Division Director; reserve meeting sites; contact and confirm appointments and meetings
• Acting as registrar, maintain cumulative folders of current and former students, ensuring that files are organized and secure. Download and send transcripts and progress reports to alternative schools and parents
• Purchase materials and supplies according to the purchasing procedures
• Processes and Protocols: Facilitate processes such as hiring and recruitment, safety drills and checks, etc and maintain and update the standard operating protocols associated with these
• Additional duties as requested by Lower School Director

Requirements

• 2-3 years of administrative/clerical work experience
• Technical/Computer skills as required for job performance
• Initial and continued tuberculosis clearance
• Initial and continued criminal background clearance by DOJ and FBI
• Commitment to school mission, vision, core values, policies and initiatives
• Understanding of specific calendar management needs of Division Director
• Highly organized, with the ability to multitask
• Demonstrates a refined attention to detail
• Outstanding customer service abilities
• Motivated, energetic personality and enjoy working with adolescents
• Ability to exercise professional discretion and maintain confidentiality
• Excellent oral and written communication and interpersonal skills
• Demonstrate time management with the ability to organize and manage multiple projects
• Excellent planning capabilities with an ability to think ahead and plan over academic year span
• Possess an associate’s or bachelor’s degree
• Proficiency in MS Office Suite, Google Applications and Mac basics
• CPR and First Aid Certification
• Work experience and familiarity with independent school

Skills

Preferred

• CPR and First Aid Certification

Benefits

• $28.00 - $34.00 Hourly