Temporary Administrative Assistant at Adistec in Miami, Florida

Job description

• The Administrative Assistant is responsible for providing support to the different departments, as well as general office administration.

Responsibilities

• Receptionist/General Office Administration.
• Keep all areas of the offices as tidy as possible.
• Receive and distribute subsidiary documents and correspondence.
• Answer phone calls and refer them to the correct department and/or person.
• Support various activities related to administration area processes.
• Properly manage office supply inventory by checking stock to determine inventory levels and anticipate necessary supplies by verifying their receipt.
• Be a host to guests/clients, as well as respond to and/or direct inquiries.
• Request AES filing from shippers.
• Record expenses on the PO item receipt.
• Landed Cost Billing for Subsidiaries.
• Preparation of CDs and/or Landed Cost documentation.
• Collaborate in the end-to-end logistics process, ensuring the effective tracking and coordination of shipments and pickups.
• Update proof of delivery in the system when required.
• Coordinate product deliveries with our customers.
• Note: The position may perform other projects or diverse tasks as requested or assigned.

Requirements

• Must be based in Miami - Fort Lauderdale area. (Adistec doesn't offer relocation assistance for this position).
• Must be able to travel at least 25% of the time.
• High School Diploma or equivalent required.
• Excellent written and verbal communication skills in English / Spanish
• Ability to work collaboratively and with people at all levels of the organization
• Excellent coordination and organizational skills
• Excellent Customer Service Skills

Skills

Required

• Excellent Customer Service Skills

Benefits

• 15 per hour