Front Desk Representative (58713) at Phoenix House in East Hampton Residential - Wainscott, NY 11975

Job description

• Salary Range
• $20.48 - $27.65 Hourly
• Position Type
• Full Time
• Job Shift
• Morning
• Category
• Admin - Clerical
• Are you ready to join a dynamic team of dedicated values-based leaders and professionals who are committed to creating a healthy, addiction-free world?
• As a Front Desk Representative at Phoenix House, you will facilitate the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
• If this sounds like you, we invite you to apply. Be part of something bigger — help us build a healthier, addiction-free future together.
• ***Phoenix House of NY is proudly offering 100% employer-paid medical insurance for all eligible employees and their dependents!***

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.

Requirements

• High School Diploma
• Bachelor’s degree (preferred)
• At least two years of experience as and Administrative Assistant
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Leadership
• Initiative
• Ethical Practices
• Judgment
• Relationship Management
• Emotional Intelligence
• Professional Boundaries
• Global and Cultural Awareness
• Critical Evaluation
• Problem Solving
• Decision Making
• Communication
• Teamwork
• Crisis Management
• Technical Capacity

Skills

Required

• Ability to work independently.

Benefits

• At Phoenix House, we recognize that in today’s economic climate, stability and support matter more than ever. That’s why we offer a comprehensive benefits package designed to care for you as a whole person—supporting your health, financial well-being, and work-life balance. Here are some of our perks:
• (10) Paid Holidays
• Paid vacation, sick time, personal and wellness time
• Medical, dental, and vision insurance for those who are scheduled to work at least 30 hours per week
• Pet insurance, legal support, and other supplemental insurance
• A generous tuition reimbursement program
• 403(b) retirement plan
• Competitive wages and more...