Administrative Assistant at SMS Data Products Group, Inc. in Mc Lean, VA

Job description

• The Administrative Assistant provides administrative support to BIM Task Order program management office including document management, correspondence preparation, meeting coordination, and administrative task execution. This position is a hybrid position with most work being remote, with attendance at our office in McLean, VA as needed for meetings, work sessions, etc.

Responsibilities

• Provides administrative support to BIM Task Order program management office including document management, correspondence preparation, meeting coordination, and administrative task execution.
• Supports program managers with scheduling, calendar management, and stakeholder coordination.
• Prepares meeting agendas, minutes, and action item tracking for Integrated Product Team meetings and Program Management Reviews.
• Manages program documentation including filing, version control, and repository maintenance. Prepares correspondence, reports, and presentation materials.
• Coordinates travel arrangements for program personnel. Supports contract administration activities including deliverable tracking and submission coordination.
• Maintains program files and records ensuring compliance with documentation requirements.
• Coordinates with Government stakeholders for meeting scheduling and logistics.
• Supports proposal preparation and contract modification activities.
• Manages program administrative processes and office operations.

Requirements

• Minimum 5 years of administrative support experience
• preferably in program management or government contracting environments
• Proficiency with Microsoft Office suite required.
• Some travel may be required for his position (5% or less)
• DoD Secret security clearance required or the ability to successfully pass a background check and obtain an interim Secret clearance.

Skills

Required

• Microsoft Office suite

Benefits

• Salary Range - $52,000 - $58,000