Administrative Assistant at South Country Health Alliance in Medford, MN

Job description

• South Country Health Alliance has an immediate need for an Administrative Assistant.
• This position supports the work of the department staff by performing a range of administrative and office and duties including but not limited to program-specific data entry and verification; creating spreadsheets from collected data; mailing and typing documents such as memos, letters, reports, correspondence, and administrative forms; participating in the development of program newsletters or other submittals; and organizing all logistics for meetings including meeting minutes.
• This position supports the work of the department staff by performing a range of administrative and office and duties including but not limited to program-specific data entry and verification; creating spreadsheets from collected data; mailing and typing documents such as memos, letters, reports, correspondence, and administrative forms; participating in the development of program newsletters or other submittals; and organizing all logistics for meetings including meeting minutes.
• This position supports the work of the department staff by performing a range of administrative and office and duties including but not limited to program-specific data entry and verification; creating spreadsheets from collected data; mailing and typing documents such as memos, letters, reports, correspondence, and administrative forms; participating in the development of program newsletters or other submittals; and organizing all logistics for meetings including meeting minutes.

Responsibilities

• ESSENTIAL DUTIES and RESPONSIBILITIES: The duties and responsibilities listed below reflect the general details necessary to describe the essential functions of the position and shall not be construed as the only duties that may be assigned for the position.
• Compile, organize, analyze moderately complex information for inclusion in reports, budgets and presentations; prepare charts, graphs, or other presentations of varying complexity. Proficient with Excel functions such as v-look up, mail merge, pivot tables and filtering/sorting.15%
• Maintain data integrity with important member information and meet requirements of compliance standards.10%
• Create, organize, and maintain files and records; maintain data and related information on web-based data systems.10%
• Manage incoming department correspondence, ensuring all forms of information and documents are distributed timely and accurately.5%
• Proofread, revise and edit materials and be able to discern when to ask questions for clarification.10%
• Coordinate conference and travel arrangements; schedule appointments and perform other duties related to maintaining one or more individual schedules.10%
• Coordinate the overall logistics for various committee meetings and ad hoc meetings, including compiling agendas, taking minutes, making photocopies, collating and mailing packets, scheduling location, etc. Attend department, project and team meetings and prepare and distribute meeting minutes as needed.15%
• Accept, screen and route telephone calls; greet and direct visitors, as appropriate, concerning activities and operations of the department/South Country; provide backup coverage for the company’s receptionist, as needed.10%
• Resolve routine problems, answer general questions, and know when to escalate more complex issues.5%
• Coordinate the printing and timely mailing of department correspondence. Log and track specific department correspondence accurately and consistently 5%
• Perform other duties as assigned within the scope, responsibility and requirements of the job. 5%

Requirements

• High School Diploma or equivalent
• Three (3) years' progressively more responsible administrative support experience
• Experience with Microsoft Office Suite
• Business Administration or office management training preferred
• Experience in a health care related area preferred
• Required: High school diploma or equivalent with a minimum of three years progressively more responsible administrative support experience.
• Preferred: Business administration or office management training in a business or vocational school; Previous health care experience in related area, such as a clinic or other health professional office setting, county social services or public health, or health plan/HMO.
• Skill Sets: Proficient in Microsoft Office Suite, Adobe Acrobat, internet use and access, and
• the operation of office equipment; self-directed, highly organized and very detail
• oriented in completing assigned tasks; able to adapt to changing work efforts and
• exercise judgment to shift priorities and organize multiple tasks simultaneously;
• excellent communication skills - written, verbal and phone; maintain confidential
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Skills

Required

• Microsoft Office Suite
• Maintain confidential information

Preferred

• Experience in a health care related area

Benefits

• South Country Health Alliance offers a full range of comprehensive benefits and competitive pay.
• Comprehensive benefits: Medical, dental, vision, life insurance, short- and long-term disability, pension (PERA), and more.
• Work-life flexibility: This position requires you to work in the office five days per week to provide administrative support and meet department compliance requirements.
• Predictable pay growth: Structured step-based salary system for transparency and stability. The pay for this position ranges from $22.07- $30.77 per hour. This pay range represents the hourly rate for all positions in the job grade. The actual salary offer will depend on a variety of factors including experience, education, and other relevant factors.
• Join us and be part of an organization that values community impact, employee well-being, and innovation.