Senior Executive Assistant at MEDIKO in MEDIKO Corporate - HENRICO, VA 23233

Job description

• Salary Range
• $61,000.00 - $80,000.00 Salary/year
• Position Type
• MEDIKO Employee - Full Time
• Job Shift
• Day Shift
• The Senior Executive Assistant will provide high-level administrative support to the CEO, managing schedules, coordinating meetings, and handling confidential matters with discretion. This role will serve as a liaison between the CEO and internal/external stakeholders, ensuring efficient communication and smooth execution of key business initiatives. The Senior Executive Assistant will also assist with project management, travel arrangements, and strategic tasks as needed.

Responsibilities

• CEO Support and Calendar Management: Manage the CEO’s complex calendar, schedule appointments, and ensure timely follow-up on upcoming commitments. Ensure the CEO’s schedule is respected and proactively plan around priorities.
• Correspondence and Communication: Compose, prepare, and manage confidential correspondence, documents, and reports for the CEO. Prioritize and handle incoming communications, responding or escalating as necessary.
• Business Planning and Meetings Coordination: Coordinate business planning meetings and ensure effective communication with internal and external stakeholders. Organize and prepare for CEO meetings, ensuring all documents and materials are ready.
• Project Management: Manage special projects for the CEO, ensuring deadlines are met, and deliverables are completed with accuracy and efficiency. Lead or assist in key initiatives that impact the organization’s strategy.
• Sensitive and Confidential Matters: Handle sensitive or confidential matters with discretion, determine appropriate actions, and refer issues as needed to ensure effective resolution.
• Proactive Follow-Up and Prioritization: Prioritize conflicting needs, follow through on projects, and ensure critical aspects are completed in a timely manner, especially under tight deadlines.
• Operational Efficiency: Provide hands-on support for critical tasks, such as drafting personal correspondence, facilitating the CEO’s ability to lead the company, and ensuring team efficiency.
• Perform other related duties as assigned.

Requirements

• This is a full-time on-site position in Richmond, VA, required
• Bachelor’s degree in a relevant field (e.g., Human Resources, Finance, Sales, Business Administration, Healthcare Administration, or related discipline) from an accredited institution preferred.
• Additional certifications or specialized training may be required depending on the function (e.g., Certified Human Resources Professional (PHR) for HR roles, Certified Public Accountant (CPA) for Finance roles, etc.).
• Minimum of 2-3 years of relevant experience in the specific functional area (e.g., HR, Finance, Sales, Marketing, Operations, etc.).
• Experience in healthcare, correctional healthcare, or a regulated industry is preferred.
• Demonstrated success in applying function-specific skills (e.g., employee relations for HR, financial reporting for Finance, or sales strategy for Sales) is required.
• Knowledge of relevant industry-specific regulations, compliance standards, and best practices may be required, particularly for roles in highly regulated functions like HR and Finance.
• Relevant industry certifications based on the role (e.g., PHR, SHRM-CP, CPA, etc.).
• Active CPR/BLS certificate required (American Heart Association/American Red Cross guideline approved), if role is located in a correctional facility.

Skills

Required

• High-level administrative support
• Calendar management
• Correspondence and communication
• Confidentiality and discretion
• Project management
• Prioritization and follow-up
• Operational efficiency

Benefits

• Joining MEDIKO comes with perks to support you in your personal and professional journey (eligibility varies based on factors like position, status, etc.) :
• Competitive Pay and MVP Bonus Program
• Benefits package including Medical, Dental, and Vision insurance for you and your family
• MDLIVE virtual Provider telehealth options
• Wellness program
• Health Savings Accounts and Health Reimbursement Account options with company match
• Employer-paid Life Insurance Policy/AD&D, Long-Term Disability and Short-Term Disability coverage
• Optional Voluntary coverage for Life Insurance, Accident, Critical Illness, and Hospital Indemnity plans
• Paid portion of Maternity Leaves
• Employee Assistance Program
• Generous Paid Time Off (PTO) including 10 Holidays and flexible Floating Holidays
• Participation in the MEDIKO 401(k) Retirement Plan with company match
• Employee Referral Bonuses
• Tuition Reimbursement Assistance Plan
• Free Continuing Education
• Access to Perks and Discounts at nationally recognized chains, service providers and retailers