Program Coordinator, Cybersecurity Programs at The Aspen Institute in Washington, DC

Job description

• The Program Coordinator is a core member of the Cybersecurity Programs team, providing executive support while also contributing to program development, operations, and fostering cross-team collaboration. This person serves as a connective hub across a portfolio of multi-stakeholder convenings, projects, and relationships around cybersecurity policy, both domestically and globally, helping teams stay informed, aligned, and moving forward.
• Key responsibilities include managing complex calendars, preparing briefing materials, coordinating meetings, and maintaining communications infrastructure. The ideal candidate thrives in a fast-paced environment, anticipates obstacles, and keeps multiple workstreams on track simultaneously.
• This position reports directly to the Program Manager, Cybersecurity Programs. The salary range for this position is $60,000–$68,000. This is a Washington, D.C., based position, and employees are expected to work in person at the office approximately two days a week.

Responsibilities

• WHAT YOU WILL DO
• Support cross-team coordination of shared tools and resources, including Slack channels, shared inboxes, and email listservs, maintaining a professional and responsive presence across communications channels.
• Suggest and implement new systems and tools to streamline operations across the Cybersecurity Programs team and improve efficiency.
• Maintain updated records about Cybersecurity Programs speakers, participants, and alumni, coordinating with the Institute’s new CRM+ systems, as needed.
• Track program updates across the Cybersecurity Programs portfolio; support the compilation and tracking of report or blog submissions, upcoming events, milestones, and other impact metrics.
• Draft and send emails, memos, and meeting materials.
• Process invoices, reimbursements, and vendor/consultant payments, as needed.
• Maintain inventory of event materials and office supplies; coordinate ordering and shipping for office storage and events with other Aspen Digital staff.
• Provide general coordination support for Cybersecurity Programs convenings, as needed, including tracking attendance, data updates, logistics support on virtual and in-person meetings, and updating session and marketing materials.
• Support ad hoc projects, as needed.
• Provide administrative support to the Senior Director, including managing complex calendars, scheduling meetings, and coordinating travel logistics.
• Prepare briefing materials and track follow-up items across key priorities.
• Triage internal and external requests, routing inquiries and ensuring timely, organized follow-up.
• Maintain confidentiality and exercise discretion in handling sensitive materials and conversations.
• Track monthly expenses and receipts for the Senior Director; submit Concur reports in a timely manner and support payment processing through Tipalti or similar platforms, as needed.

Requirements

• 1–3 years of relevant professional experience in program coordination, executive support, or operations, preferably in a non-profit, policy, or mission-driven environment.
• Exceptional attention to detail with consistent habits of double-checking work for accuracy; demonstrated strength in planning, organizing, and following through on commitments.
• Proven ability to manage multiple tasks simultaneously and stay on top of complex workflow details.
• Strong time management skills; excel at prioritizing competing demands and working independently.
• Quick to adapt to evolving priorities, modify plans on the fly, and get up to speed on new subject matter.
• Proactive, solutions-oriented, and collaborative.
• Willingness and ability to travel occasionally, including for in-person program convenings.
• Comfort with key platforms, including Slack, Zoom, Microsoft Outlook, and Google Suite. Experience with Concur, Tipalti, Jotform, and AI tools is a plus.
• Interest in cybersecurity and technology policy issues.

Skills

Required

• Exceptional attention to detail
• Strong planning and organizing skills
• Strong time management
• Ability to prioritize competing demands
• Ability to work independently
• Adaptability
• Proactive and solutions-oriented
• Collaborative

Benefits

• The Aspen Institute offers a generous benefits package, including health, dental, vision, and prescription benefits; retirement benefits, and paid leave.