Human Resources Administrative Assistant at Quva in Sugar Land, TX

Job description

• The Human Resources Administrative Assistant provides administrative, clerical, and coordination support across Human Resources functions, while also assisting with employee records, HRIS data, HR communications, and employee-facing HR programs. At Quva, this role is an essential part of a mission-driven organization dedicated to expanding critical access to quality, affordable medication and data insights while promoting a culture of innovation, collaboration, and continuous improvement.
• This is an on-site role in Sugar Land, Texas. Monday - Friday 8:00 AM - 5:00 PM. Local Candidates Preferred.

Responsibilities

• Maintain accurate employee records and HRIS data, ensuring information is complete, current, and handled confidentially
• Review and approve routine HRIS workflows in accordance with established procedures
• Upload documents to the document manager system
• Maintain accurate employee data on the intranet and upload updates as needed
• Support onboarding activities, including new-hire orientation logistics and business card requests
• Provide administrative support for HR reporting, document preparation, data processing, and record-keeping
• Coordinate company-wide and HR-related events, including communications meetings and celebrations, by researching venue, catering, and entertainment options; gathering quotes; negotiating pricing; and coordinating logistics
• Answer and screen incoming calls routed to the operator, including customer service inquiries, and direct them to the appropriate department or employee
• Order office supplies, coordinate catered meals for customer visits and workforce events, and maintain inventory for designated locations
• Enable and disable badge access for employees and visitors to support secure entry to the Corporate office
• Serve as a key contact with corporate location building management for maintenance requests, and related facility support
• Maintain and monitor off-site shredding services for designated locations, including ordering supplies and coordinating special projects
• Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed
• Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency
• Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism
• Monitor incoming customer service correspondence received by fax and distribute it accordingly

Requirements

• Strong verbal and written communication skills with the ability to work effectively with employees, leaders, departments, and external contacts at all levels of the organization
• Sense of urgency, accountability, resourcefulness, and ability to work in a changing, fast-paced environment
• High ethical standards, discretion, and ability to maintain confidentiality when handling employee and business information
• Self-starter with initiative, flexibility, time management skills, and the ability to learn independently
• Active listening, collaboration, and appropriate contribution to team conversations and business discussions
• Ability to understand how issues affect related processes and seek opportunities to improve or creatively transform existing approaches
• Legally authorized to work in the job posting country
• High school diploma or GED required
• 0–2 years of Human Resources, administrative, clerical, or office support experience
• Knowledge of employment law, HR practices, general office procedures, data processing, filing, and record-keeping.
• Experience supporting multiple professionals in a fast-paced, highly dynamic work environment
• Advanced proficiency with Microsoft Excel, Word, PowerPoint, and Outlook
• 18+ years of age
• Able to successfully complete a drug and background check
• Must be currently authorized to work in the United States on a full-time basis; Quva is not able to sponsor applicants for work visas
• Associate’s or Bachelor’s degree in Human Resources, Business, or a related field
• Familiarity with recruiting systems, HRIS, and related software

Skills

Required

• Active listening, collaboration
• HRIS
• Recruiting systems

Benefits

• Set, full-time, consistent work schedule
• Comprehensive health and wellness benefits including medical, dental and vision
• 401k retirement program with company match
• 17 paid days off plus 8 paid holidays per year
• National, industry-leading high growth company with future career advancement opportunities