Office Administrative Assistant at Advanced Infrastructure Design, Inc. (AID) in NJ-1 Crossroads Drive, Hamilton-08691

Job description

• We are seeking an enthusiastic, highly professional, and detail-oriented Office Administrative Assistant to support our day-to-day operations. This full-time position offers long-term career growth for individuals with a strong work ethic and dedication.

Responsibilities

• Perform diverse administrative and clerical tasks to ensure efficient daily operations.
• Provide direct support to Office Manager, Marketing Director, and Engineering staff.
• Organize and schedule meetings, appointments, and maintain office calendars.
• Manage incoming calls, emails, and general correspondence.
• Track and order office supplies to maintain inventory.
• Assist with document processing, filing, and record-keeping.
• Support the onboarding process for new hires and maintain personnel records.
• Handle sensitive and confidential information with discretion.
• Assist with marketing or project-related tasks as assigned.

Requirements

• o Proven experience as an administrative or office assistant.
• o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of QuickBooks and ADP is highly desirable.
• o Excellent verbal and written communication skills.
• o Strong organizational, problem-solving, and time management abilities.
• o Ability to prioritize tasks, manage interruptions, and multitask effectively.
• o Familiarity with general office procedures and administrative systems.
• o Proactive, self-motivated, and committed to excellence.
• o High attention to detail with the ability to learn quickly.
• o College education is required.
• o Previous HR experience preferred.
• o Education: MBA, accounting or related field is highly desirable.

Skills

Preferred

• Previous HR experience preferred

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off
• Compensation: $40,000.00 - $65,000.00 per year