Accounts Payable Specialist at Busby's Heating and Air Conditioning in CA-Livermore-94551

Job description

• Marina Mechanical is searching for an experienced Accounts Payable Specialist. This position is full-time onsite in our Livermore office. The ideal candidate will have a background which includes construction accounting and strong data analysis. The candidate should be a team player that will possess the ability to work both independently and as a team, and the ability to take initiative and manage multiple tasks and projects at a time. Professional appearance and demeanor are essential.
• Marina Mechanical offers exceptional benefits comparable to the industry, including company contributions to medical, dental and vision, dollar for dollar 401(k) match to a set limit, paid time off and paid holidays. We are also employee owned (ESOP), therefore all non-collective bargained employees automatically become owners without cost.
• Marina Mechanical is an equal opportunity employer and makes employment decisions on the basis of merit and business need. We hire without consideration of any basis protected by law.

Responsibilities

• · Invoice Processing: Collect vendor invoices and subcontractor billings, perform 3-way match, route invoices for approval, enter to accounting system,
• · Expense Management: Collect and enter employee reimbursements to accounting system, and obtain approval for payment
• · Vendor and Subcontractor Management: Submit vendor credit application, maintain accurate records, reconcile statements, resolve discrepancies, and ensure timely responses to vendor and subcontractor inquiries
• · Payment Execution: Prepare and process check runs, ACH payments
• · Inventory Management: Enter inventory issued to jobs
• · Month-End and Year-End Duties: Assist with month-end close, prepare reports, and manage 1099s or other required documentation
• · Communication: Serve as a point of contact for vendors regarding payment status, discrepancies, or inquiries, ensuring transparent and timely communication
• · Other Duties as assigned by the Controller as needed

Requirements

• Experience: Typically 3–5 years in accounts payable, preferably within the construction industry, with familiarity in subcontractor billing and job costing
• Technical Skills: Proficiency in Microsoft Office (Excel, Word, Outlook) and construction accounting software; SAMPro/DBA is ideal; strong data entry and analytical skills
• Attention to Detail: Ability to accurately process invoices, reconcile accounts, and resolve discrepancies efficiently
• Organizational Skills: Capable of prioritizing workload, meeting deadlines, and managing multiple projects simultaneously
• Communication and Problem-Solving: Strong interpersonal skills to interact with vendors, subcontractors, and internal teams, and to resolve payment issues proactively

Skills

Required

• Strong data entry and analytical skills
• Attention to detail
• Organizational skills
• Communication and problem-solving skills

Preferred

• SAMPro/DBA

Benefits

• ESOP
• Health insurance
• Paid time off
• Profit sharing
• Training & development
• Vision insurance
• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Benefits of working at Marina Mechanical
• Medical, Dental, 401(k) with dollar for dollar matching up to limits, Paid Time Off, Paid Holidays and ESOP.
• Compensation: $32.00 - $37.50 per hour