HVAC Purchasing Inventory and Warranty Assistant at Busby's Heating and Air Conditioning in OH-Akron-44319

Job description

• We are looking for a motivated, organized, hands-on HVAC Purchasing, Inventory & Warranty Assistant to join our Operations Department.
• This is an excellent opportunity for someone who wants to learn the HVAC business, develop operational skills, and grow into a larger role within the company. This is not a strictly clerical position. You will work alongside our Operations team and technicians, vendors, and suppliers while gaining experience in purchasing, inventory management, equipment, and warranty processes.
• The right person is dependable, willing to learn, comfortable working with both people and physical inventory, and interested in building a long-term career with our company.
• This position is designed for someone who wants more than just a job. As you learn our systems, products, vendors, and operations, there will be opportunities to take on additional responsibilities and advance within the company.
• Potential growth paths may include Purchasing Coordinator, Inventory Coordinator, Warranty Coordinator, Operations Coordinator, or other leadership responsibilities, based on performance, initiative, and experience.
• If you're dependable, eager to learn, enjoy staying busy, and want the opportunity to build a career in the HVAC industry, we want to hear from you!

Responsibilities

• Purchasing & Vendor Support
• Assist with ordering HVAC equipment, parts, materials, and supplies.
• Enter and track purchase orders and monitor deliveries.
• Request pricing and availability from vendors.
• Follow up on backorders, shortages, and delayed shipments.
• Help maintain vendor information and purchasing records.
• Work with technicians and Operations to make sure needed materials are available for upcoming jobs.
• Learn HVAC equipment, parts, brands, and purchasing processes.
• Inventory & Warehouse
• Receive and inspect incoming HVAC equipment, parts, and materials.
• Verify deliveries against purchase orders and packing slips.
• Organize, label, and stock parts and equipment.
• Help maintain an accurate inventory of commonly used parts and materials.
• Assist with inventory counts and resolve discrepancies.
• Locate and pull parts and equipment for technicians and jobs.
• Keep warehouse and inventory areas clean, organized, and safe.
• Assist with loading, unloading, and moving materials when needed.
• Warranty & Returns
• Assist with processing HVAC equipment and parts warranty claims.
• Gather model numbers, serial numbers, invoices, and other required information.
• Communicate with manufacturers and distributors regarding warranty issues.
• Track warranty claims, returns, replacements, and credits.
• Help coordinate defective parts and equipment returns.
• Operations Support
• Work closely with technicians and the Operations team to keep jobs supplied and moving.
• Help identify missing or incorrect materials before they create delays.
• Assist with preparing equipment and materials for service and installation jobs.
• Help improve organization and processes within the warehouse and Operations Department.
• Take on additional responsibilities as your knowledge and skills grow.

Requirements

• HVAC industry experience is a plus, but we are willing to train the right person.
• Previous experience in HVAC, construction, warehouse, parts, purchasing, or operations is helpful.
• Strong organizational skills and attention to detail.
• Dependable, proactive, and willing to learn.
• Comfortable working with computers as well as physical inventory.
• Good communication and problem-solving skills.
• Comfortable working in a warehouse/shop environment.
• Ability to lift and move HVAC parts, equipment, and materials as needed.
• Must be willing to get hands-on and help wherever needed.

Skills

Preferred

• HVAC industry experience

Benefits

• Yearly factory training from various manufacturers
• Make money while to train
• Paid classes / additional schooling
• On-Call rotation 1 day per month
• Vacation Package
• 401k
• Profit Sharing
• Yearly bonuses (On-call)
• Low deductible health care with dental and vision
• Health retirement savings plan
• Company truck
• Cell phone
• All tools provided (you must only provide hand tools)