Onboarding HR Associate at Integrated Services for Behavioral Health in Athens, OH

Job description

• We are seeking an Onboarding HR Associate!
• Athens County, OH
• The Onboarding HR Associate supports the employee onboarding process by coordinating pre-employment requirements, maintaining accurate new hire documentation, assisting with orientation activities, and serving as a welcoming point of contact for candidates, new hires, hiring managers, and HR team members. This role helps ensure a consistent, timely, compliant, and positive onboarding experience from offer acceptance through the employee’s initial transition into the organization.

Responsibilities

• Serves as a primary onboarding contact for candidates and new hires by providing timely updates, answering routine questions, and helping create a welcoming and organized onboarding experience.
• Coordinates onboarding activities for new hires, including pre-employment communication, required documentation, and day-one readiness.
• Prepares, distributes, tracks, and maintains onboarding materials, new hire packets, offer-related documents, and employee records in accordance with internal procedures.
• Monitors onboarding progress, follows up on incomplete items, and helps ensure onboarding tasks are completed within established timelines.
• Assists with onboarding-related reporting, including new hire status, completion tracking, time-to-start, and other recruitment or onboarding metrics, completes new hire tracking spreadsheet.
• Initiates and monitors pre-employment requirements, including background checks, drug screens, reference checks, employment eligibility documentation, I-9 completion, and E-Verify, as applicable.
• Conducts BCI/FBI background checks as needed, reviews results and initiates pre-adverse process and follow-up with candidates.
• Participate in new hire review meetings.
• Partners with hiring managers, Talent Acquisition, HR team members, and other internal stakeholders to support a smooth handoff from recruitment through onboarding.
• Maintains accurate candidate and employee information in HR systems, onboarding trackers, personnel files, and internal databases.
• Maintains working knowledge of HR policies, procedures, compliance requirements, and onboarding practices to support consistent and accurate process execution.
• Provides administrative support to the HR team, including special projects, process improvements, file maintenance, and other onboarding or HR-related tasks as assigned.
• Travels within the designated service area, as needed.
• Performs other duties as assigned.

Requirements

• High school diploma or GED equivalent is required.
• Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
• One year of administrative, human resources, onboarding, recruitment, or customer service experience is required.
• Experience supporting onboarding, recruitment coordination, employee records, or HR processes is required.
• Experience using HRIS, applicant tracking systems, Microsoft Office, Teams, SharePoint, or other cloud-based workplace systems is preferred.
• Excellent verbal and written communication skills are required.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities are required.
• Ability to provide a welcoming, professional, and responsive experience for candidates, new hires, hiring managers, and internal partners is required.
• Ability to maintain confidentiality and handle sensitive employee and candidate information with discretion is required.
• Ability to follow established onboarding workflows, track completion of required tasks, and meet deadlines in a fast-paced environment is required.
• Working knowledge of basic HR practices, employee records, onboarding documentation, and pre-employment processes is required.
• Ability to use Microsoft Office, Outlook, Teams, SharePoint, HRIS platforms, applicant tracking systems, and other internet-based systems is required.
• Ability to communicate effectively with individuals at all levels of the organization and build positive working relationships is required.
• Ability to identify process gaps, maintain accurate records, and support continuous improvement of onboarding practices is preferred.
• A valid driver’s license and the ability to operate a motor vehicle is required.
• An appropriate level of auto insurance coverage is required.
• Ability to maintain a reliable high-speed internet connection is required.

Skills

Required

• Microsoft Office
• Outlook
• Teams
• SharePoint
• HRIS platforms
• Applicant tracking systems
• Internet-based systems

Benefits

• Enjoy a great work environment with an excellent salary, generous paid time off, and a strong benefits package.
• Medical
• Dental
• Vision
• Short-term Disability
• Long-term Disability
• 401K w/ Employer Match
• Employee Assistance Program (EAP) provides support and resources to help you and your family with a range of issues.
• The pay for this position is $21.40 to $25.05 hourly, based on experience, licensure and/or education.