Accounts Payable Specialist (TEMP TO PERM) at Seaman Paper in Leominster, MA

Job description

• We're looking for a detail-oriented and dependable Accounts Payable Specialist to join our accounting team for a 6-month temporary assignment, with the potential to transition into a permanent position based on business needs and performance.
• You'll play an important role in keeping our financial operations running smoothly by processing invoices and payments, maintaining vendor accounts, supporting month-end activities, and working closely with vendors and internal teams.

Responsibilities

• Accounts Payable & Invoice Processing
• Review, verify, and process vendor invoices for accuracy and required approvals.
• Match invoices with purchase orders and receiving documentation.
• Research and resolve invoice discrepancies with vendors and internal teams.
• Enter invoices accurately and efficiently into the accounting system.
• Payment Processing
• Prepare and process weekly payment runs, including checks, ACH payments, wire transfers, and credit card transactions.
• Ensure invoices are paid according to agreed-upon payment terms.
• Monitor opportunities for early payment discounts while avoiding late payment penalties.
• Vendor Relations
• Maintain accurate vendor records.
• Respond to vendor inquiries regarding payments, account balances, and statements.
• Reconcile vendor statements and resolve outstanding issues.
• Maintain vendor compliance documentation, including W-9 forms.
• Reconciliation & Month-End Support
• Reconcile the accounts payable sub-ledger to the general ledger.
• Investigate and resolve discrepancies in a timely manner.
• Assist with month-end and year-end close activities.
• Compliance & Reporting
• Maintain accurate accounting records and supporting documentation.
• Follow company policies, accounting standards, and internal controls.
• Support audit requests by providing necessary documentation and explanations.
• Generate accounts payable reports and assist with spending and payment trend analysis.

Requirements

• 2+ years of Accounts Payable or general accounting experience.
• Associate's degree in Accounting, Finance, or a related field preferred.
• Manufacturing experience preferred.
• Experience working with ERP systems and Microsoft Office.
• Advanced proficiency in Microsoft Excel.
• Strong attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong analytical and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to work independently while collaborating effectively with a team.

Skills

Required

• Accounts Payable
• General accounting
• ERP systems
• Microsoft Office
• Advanced proficiency in Microsoft Excel
• Attention to detail
• Organizational skills
• Time management
• Prioritization
• Analytical skills
• Problem-solving
• Written communication

Preferred

• Manufacturing experience

Benefits

• Competitive pay — $22.00–$26.00 per hour.
• Consistent schedule — Monday–Friday, 8:00 AM–5:00 PM with no weekends.
• Career opportunity — 6-month temporary assignment with potential for permanent placement based on business needs and performance.
• Professional development — Gain experience with accounting processes, ERP systems, and manufacturing finance.
• Collaborative environment — Work alongside an experienced finance and accounting team.
• Meaningful work — Support the financial operations of a global manufacturer focused on sustainable products and solutions.