Accounts Payable Specialist Level TBD at Electronic Theatre Controls in Middleton, United States

Job description

• ETC is seeking a detail-oriented and customer-focused Accounts Payable Specialist to join our Finance team. In this role, you will be responsible for processing invoices, maintaining vendor relationships, ensuring timely and accurate payments, and supporting the day-to-day accounts payable functions that contribute to ETC's continued success.
• At ETC, a 100% employee-owned company, we believe our employees are our greatest asset. We offer a comprehensive benefits package designed to support your health, financial well-being, and work-life balance. Eligible employees enjoy medical, dental, and vision insurance, a 401(k) plan with company match, paid time off, paid holidays, tuition reimbursement, wellness programs, and opportunities for professional growth and development.
• If you are organized, accurate, and enjoy working in a team-oriented environment, we encourage you to apply and become part of a company where your contributions have a direct impact on our continued growth and success.

Responsibilities

• • Prepare invoices for processing
• • Open, sort, and date stamp mail and electronic invoices
• • Forward invoices for approval
• • Verify approvals and coding
• • Review expense reports and their receipts and make sure they adhere to company policy
• • Respond to vendor calls
• • Reconcile vendor statements
• • Research missing invoices and investigate vendor inquiries
• • Research payments not received by vendors
• • Follow up with vendors and talk with buyers regarding invoice issues
• • Process invoices
• • Enter invoices into SAP (accounting system)
• • Work with buyers, vendors and warehouse personnel to resolve invoicing, receiving, and purchase order issues
• • Review for tax compliance and assess use tax as needed and provide tax exemption certificates as needed
• • Process payments
• • Prepare and process check, ACH, credit card, wire and other electronic payments
• • Match invoices to payments and image payment documents with support
• • Mail and disburse checks
• • Get approval and notify proper personnel of disbursements as requested
• • Enter new vendors and maintain existing ones
• • Obtain vendor information and enter it into the accounting system
• • Provide the requesting individual with the vendor number
• • Request and obtain taxpayer identification number from vendor
• • Verify and enter any changes to vendor records as needed
• • Scan and link Packing Lists
• • Sort and scan packing lists
• • Link packing lists to SAP (accounting system)
• • Research any issues
• • Handle cash
• • Disburse and reconcile petty cash
• • Replenish and maintain the ATM machine
• • Handle deposits for the deli
• • Research Goods Receipt/Invoice Receipt (GR IR) issues
• • Review GR IR report each month and research issues to find resolution.
• • Reconcile credit card statements
• • Reconcile corporate credit card statements monthly.
• • Other duties as assigned.
• • Completes special projects and requests in a timely and positive fashion.

Requirements

• • High school diploma or its equivalency (GED), plus some additional, specialized training of less than two years (e.g. vocational or business school)
• • Associates degree preferred
• • 6 months previous experience preferred
• • Experience in a team environment
• • Excellent interpersonal and communication skills
• • Ability to handle stressful situations and multi-task
• • Computer skills required; (Excel, Word, Internet Explorer)
• • Detail oriented and organized
• • Ability to maintain strict confidentiality at all levels
• • SAP experience preferred

Skills

Required

• Detail oriented and organized

Preferred

• SAP experience preferred