Office Operations Coordinator at Spherion CT/RI/Western MA in Westborough, Massachusetts, United States

Job description

• We are looking for a highly organized and proactive Office Operations Coordinator to serve as the backbone of our daily workspace. In this role, you will ensure a seamless flow of operations, managing everything from meticulous filing systems to the high-level scheduling needs of our leadership team. As an Office Operations Coordinator, you will act as the primary liaison for Human Resources to facilitate a smooth employee experience. If you are a detail-oriented professional who thrives on maintaining order and supporting a tech-forward team, we want to meet you.

Responsibilities

• Manage overall office operations and workflow to ensure maximum productivity.
• Monitor activity and maintain order on the office floor, addressing facility needs as they arise.
• File and organize documents meticulously, maintaining both physical and digital archives.
• Schedule and coordinate interviews for Phil and Mike, acting as a primary point of contact for candidates.
• Utilize Excel to track department budgets, supply inventory, and scheduling metrics.
• Support communication efforts using internal tools, including AI systems to streamline tasks.
• Collaborate with Human Resources to ensure all personnel files are up to date and compliant.
• Maintain complex spreadsheets in Excel to monitor office utility and vendor performance.
• Assist in onboarding new hires and performing various administrative tasks as a key Office Coordinator support.
• Coordinate with Human Resources on employee engagement initiatives and office events.
• Act as the lead Office Coordinator for all front-of-house guest relations and deliveries.
• Leverage advanced Excel functions to generate weekly reports on office operational costs.

Requirements

• Proven ability to manage multiple priorities in a fast-paced environment.
• Exceptional organizational skills with a meticulous approach to documentation.
• Strong interpersonal skills and the ability to maintain professional relationships at all levels.
• Tech-savvy mindset; comfortable learning and utilizing AI-driven tools and internal software.
• High level of discretion and ownership over administrative projects.
• Previous experience in office coordination or executive support is a plus.

Skills

Required

• Exceptional organizational skills
• Meticulous approach to documentation
• Strong interpersonal skills
• Tech-savvy mindset

Benefits

• Dynamic Environment: No two days are the same; you'll be at the heart of our office culture and workflow.
• Tech-Forward Experience: Gain hands-on experience working with cutting-edge internal AI systems and communication tools.
• Professional Impact: Play a critical role in the growth of the company by managing recruitment logistics and onboarding new talent.
• Competitive Pay: Compensation is determined by candidate experience, education, certifications, and specific job-related skills. $23.00 – $24.00/hr
• Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program. Access to training and development to expand your professional certifications.