PMO Coordinator at Hire Virtue in Indian Trail, North Carolina, United States

Job description

• The PMO Coordinator plays a critical role in supporting project management operations by ensuring accuracy in timekeeping, maintaining contract compliance, and providing essential reports and documentation. This position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. The ideal candidate thrives in a fast-paced environment, demonstrates a sense of urgency, and proactively identifies and resolves issues.

Responsibilities

• Maintain a strong understanding of contracts and ensure adherence to contract terms.
• Enforce and follow company processes while identifying opportunities for improvement.
• Review and validate timecards daily, identifying and correcting missing/incorrect pay items and materials.
• Make phone calls to clarify timecard discrepancies and resolve pay item issues.
• Act as the subject matter expert for the company's field tool.
• Set up new projects in the field tool and troubleshoot issues encountered by field teams.
• Generate and provide reports for the Program Manager and Director of PMO.
• Learn and track key productivity metrics to support operational efficiency.
• Communicate directly with supervisors and foremen to address field issues.
• Work closely with billing, procurement, CAD, payroll, and other departments as needed.
• Support field teams and supervisors by identifying process inefficiencies and proposing solutions.
• Assist with job preparation, including locates, permits, and customer documentation.

Requirements

• Proficient in computer systems and data management tools.
• Strong problem-solving skills with a proactive approach to troubleshooting.
• Ability to meet tight daily deadlines with a strong sense of urgency.
• Effective communicator, comfortable making phone calls and asking questions.
• Positive attitude and willingness to learn.
• Detail-oriented with the ability to enforce processes and ensure accuracy.
• Collaborative mindset, fostering teamwork across departments.

Skills

Required

• Strong problem-solving skills
• Proactive approach to troubleshooting
• Ability to meet tight daily deadlines
• Strong sense of urgency
• Effective communication
• Comfortable making phone calls
• Positive attitude
• Willingness to learn
• Detail-oriented
• Ability to enforce processes
• Collaborative mindset

Benefits

• Competitive compensation
• Weekly Pay
• Bonus incentive
• Day One Medical, Dental & Vision Benefits
• 401(k) with Company Match
• Paid Time Off (PTO)
• Professional development and ongoing training
• Career advancement opportunities
• Collaborative leadership team committed to safety, quality, and operational excellence