Senior Paralegal at Staff Finders Technical, Inc. in San Jose, California, United States

Job description

• We are seeking a highly skilled Senior Paralegal with expertise in employment law to join our team in the financial services industry. This role will be responsible for managing employment-related matters, supporting litigation and investigations, and developing processes that strengthen the Employment Legal teams ability to support business partners. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with cross-functional teams.

Responsibilities

• Administrative Support
• Draft, review, and format legal documents, correspondence, and presentations
• Manage employment intakes, conduct initial review of documentation, and prepare initial responses
• Maintain organized case files and records within Google Drive
• Schedule meetings, depositions, mediations, and other legal proceedings
• Assist with invoice management from outside counsel and vendors
• Support development and implementation of employment legal processes to improve efficiency
• Litigation Management
• Manage case files for litigation, arbitrations, agency charges, and internal investigations
• Track deadlines, statutes of limitations, and maintain accurate calendars
• Coordinate discovery responses, including collection, review, and production of documents
• Assist in preparation of pleadings, motions, briefs, and filings
• Liaise with outside counsel to ensure efficient information flow and compliance with policies
• Compliance & Investigations
• Support internal investigations by organizing documentation and scheduling interviews
• Assist with compliance initiatives related to employment laws and regulations
• Help develop and maintain training materials and resources for HR and management teams
• Project Management
• Develop and manage project plans for key initiatives, including stakeholder engagement and resource tracking
• Identify gaps and resolve blockers to maintain project momentum
• Facilitate communication with stakeholders across departments
• Conduct retrospectives and document lessons learned from projects

Requirements

• 57 years of in-house employment paralegal or case management experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficiency with Google Drive / G-Suite
• Experience with case management and eDiscovery tools (e.g., Exterro)
• Experience with billing and invoice management systems
• Education and/or Experience
• All education levels considered, provided candidate meets experience requirements
• Strong background in litigation holds, discovery management, and document production
• Data tracking and analytics experience for litigation and employment matters
• Demonstrated project management skills and cross-functional collaboration
• Excellent organizational abilities and ability to manage multiple priorities
• Strong interpersonal skills with the ability to build effective working relationships

Skills

Required

• Google Drive / G-Suite
• Billing and invoice management systems

Preferred

• Data tracking and analytics
• Project management
• Cross-functional collaboration