Administrative Assistant - Legal and Compliance at KLM Careers in San Jose, California, United States
- Company: KLM Careers
- Location: San Jose, California, United States
- Posted: Sep 18, 2026
- Type: Part-time
Overview
nted Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supp…
Job description
- nted Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.
Responsibilities
- Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week)
- Digitally distribute mail to the appropriate team members or systems
- Maintain secure handling and storage of sensitive or confidential materials
- Review incoming legal emails and upload digital files to our legal order management tool
- Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry:
- Enter and update case information in our litigation management system
- Assist with organizing and maintaining accurate legal records
- Generate and distribute basic reports as needed
- Prepare, edit, and organize legal or business documents
- Help with ad hoc legal requests
Requirements
- Must be a US Citizen or Green Card holder.
- Previous experience in an administrative, legal, or executive assistant role preferred
- Strong attention to detail and ability to handle confidential information with discretion
- Proficient in using scanners, digital filing systems, and Google Workspace
- Reliable, professional, and self-motivated
- Excellent organizational and communication skills
- Ability to learn or knowledge of case and legal order management tools Safari and JIRA.
- Must handle sensitive legal and compliance information with discretion
- Experience in administrative, legal, or executive assistant roles preferred
- Proficiency in scanners, digital filing systems, Google Workspace
- Strong attention to detail, organizational skills, and reliability
- 1. Do you have Experience in administrative, legal, or executive assistant roles.
- 2. Do you have Proficiency in scanners, digital filing systems, Google Workspace.
- 3. Do you have Must handle sensitive legal and compliance information with discretion.
- 4. Do you have Experience in Mail management, Legal administrative support and Data Entry.
- 5. Do you have Knowledge of case and legal order management tools Safari and JIRA.
- 6. Must be a US Citizen or Green Card holder.
Skills
Required
- Strong attention to detail